Job Description
Our client a Public Authority based in North Dublin are currently looking to recruit an Accounts Assistant to join their team on a 12 month contract. The duties of the Accounts Assistant Executive will focus primarily on the Accounts Payable function and will ensure and enhance the effective and efficient functioning of the Accounts Payable function. The Accounts Assistant Executive will also work with the broader finance team in relation to a wide variety of tasks including absence cover, fixed asset management, systems development and various projects shaping the role of the finance function. Key Tasks and Responsibilities All tasks to be delivered in line with internal controls and procedures and in accordance with Revenue regulations. The key responsibilities of the Accounts Assistant Executive will include but are not limited to the following: Leading and directing the operation of the payables function covering creditors and employee travel & subsistence expenses. Creditors ensure: supplier invoices are processed in accordance with Procurement procedures invoices are recorded correctly as a primary source of information appropriate approval is obtained prior to supplier payments and payments are made in line with Revenue obligations. Appropriate management of the Accounts Payable (AP) mailbox ensuring invoices are processed and queries responded to in a timely manner. Maintenance of the creditors ledger - to include monthly reviews and timely resolution of issues. Review & verification of supplier account set-up. Ensure completion of reconciliation of supplier statements and approval of same Employee Expenses: ensure travel & subsistence claims processed are in line with current policy and Departmental circulars. ensure all supporting documentation is provided and the processing of payments. Liaising with staff in relation to expense queries. Supervision of expenditure controls, authorisation process and payment of suppliers and travel & subsistence. Ensure that the current bank account is funded for payments by processing inter- account bank transfers. Overall responsibility for the AP month end and year end close and reconciliations. Preparation of month-end accrual reports for employee expenses and supplier invoices. Provision of information to internal & external auditors. Completion of withholding tax and relevant contracts tax returns. Prompt payment reporting. Integra AP superuser. Bank Reconciliations - Review and sign off of bank reconciliations and providing cover when required. Fixed Asset management: maintaining a fixed asset register that is reconciled to the nominal ledger, tagging of assets and performance of a physical fixed asset inventory to ensure fixed asset are accurately reported upon and that there is no misstatement due to potential loss of assets. Identifying & implementing process improvements and efficiencies. Cover for colleagues during times of absence. Other tasks which may be assigned to the role. This job specification is intended as a guide to the general range of duties for this post. It is intended to be neither definitive nor restrictive and will be subject to periodic review with the post holder. Qualifications and Experience Essential Minimum of two years experience of working in an end-to-end Accounts Payable function. Qualification; Candidates must be working towards an appropriate accounting qualification (IATI, ACA,ACCA, CIMA etc.) Good working knowledge of MS Office. Strong understanding of controls and good governance practices. Desirable Experience in a public sector or other highly regulated environment. Understanding of public sector taxation. Knowledge of Integra FMS would be a benefit. Core Competencies Ability to work to a high degree of accuracy and detail. Proven ability to work as part of a team. Ability to work on own initiative. Strong communication and relationship building skills. An understanding of accounting principles and reconciliation skills. Ability to identify and lead process improvements. Proven organisational and time management skills and experience. If you are interested in the above or any other finance roles please contact Yvonne Rafter Ph: or e-mail: Skills: 'accounts payable' 'reconciliations' 'excel'