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Job Description
Accounts & Office Manager sought to oversee company operations, manage staff, and maintain office efficiency in a dynamic work environment.
FRS Recruitment is seeking a highly skilled Accounts & Office Manager to join our client based in Carlow. This is a full-time, permanent position with a competitive salary and benefits package.
Key Responsibilities:
- Support company operations by maintaining office systems and supervising staff
- Maintain office services by organising office operations and procedures, preparing and processing accounts and payroll, managing correspondence, designing filing systems, reviewing and approving supply requisitions, and processing, assigning and monitoring clerical functions
- Define procedures for retention, protection, retrieval, transfer, and disposal of records
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
- Establish standards and procedures, measuring results and making necessary adjustments
- Keep management informed by reviewing and analysing reports and summarising information
- Maintain office staff by recruiting, selecting, orienting, and training employees
- Achieve financial objectives by preparing monthly accounts to be reviewed by the accountant, scheduling expenditures, analysing variances, and initiating corrective actions
- Prepare bookkeeping records to include sales, purchases and bank * Creditors/Debtors/Bank Reconciliations * Preparing and submission of VAT returns, Intrastat/VIES returns and RCT returns * HR duties as required * Support the Directors of the business in day to day operations * Other ad-hoc duties as required
Requirements:
- At least 5 years' experience in an office managers role
- Proficient in Microsoft Office packages
- Previous experience in a bookkeeping/accounting technician role
- Sage 50 accounts experience will be essential
- Ability to multitask, prioritise to-dos and maintain an organised office environment
- Strong written and verbal communication skills to interact with employees, clients, and vendors effectively
- Ability to identify and resolve issues related to office operations, facilities, or staff
- Build relationships with colleagues and fosters a positive office environment
- Experience supervising staff, delegating tasks, and providing training and mentorship
- Ensuring accuracy in documentation, financial transactions, and other administrative tasks
- Ability to manage budgets, track expenses, and ensure financial compliance
- Efficiently manages time and deadlines to ensure smooth office operations
- Ability to plan and coordinate office projects, such as events or technology upgrades
- Comfort with changing priorities and a dynamic work environment
- Ability to work and manage deadlines
- Self-motivated with the ability to take ownership on the role
Hours of Work: Monday - Friday, 8.30am - 5.30pm
Salary: €48,000.00-€50,000