Job Description
A Public Authority in North Dublin seeks an Accounts Payable Supervisor for a 12-month contract. The successful candidate will lead the payables function, ensuring efficient and effective operations, and collaborate with the finance team on various tasks, including absence cover, fixed asset management, and system development. The role will involve supervising the operation of the payables function, managing the creditors ledger, and ensuring timely resolution of issues. The candidate will also be responsible for the AP month-end and year-end close, reconciliations, preparation of accrual reports, and provision of information to internal and external auditors.
Key responsibilities include:
- Leading and directing the operation of the payables function, covering creditors and employee travel & subsistence expenses.
- Ensuring supplier invoices are processed in accordance with Procurement procedures and payments are made in line with Revenue obligations.
- Maintaining the creditors ledger, including monthly reviews and timely resolution of issues.
- Reviewing and verifying supplier account set-up.
- Ensuring completion of reconciliation of supplier statements and approval of same.
- Supervising expenditure controls, authorisation process, and payment of suppliers and travel & subsistence.
- Ensuring that the current bank account is funded for payments by processing inter-account bank transfers.
- Overall responsibility for the AP month-end and year-end close and reconciliations.
- Preparation of month-end accrual reports for employee expenses and supplier invoices.
- Provision of information to internal & external auditors.
- Completion of withholding tax and relevant contracts tax returns.
- Prompt payment reporting.
- Integra AP superuser.
- Bank Reconciliations - Review and sign off of bank reconciliations and providing cover when required.
- Fixed Asset management: maintaining a fixed asset register that is reconciled to the nominal ledger, tagging of assets and performance of a physical fixed asset inventory to ensure fixed asset are accurately reported upon and that there is no misstatement due to potential loss of assets.
- Identifying & implementing process improvements and efficiencies.
- Cover for colleagues during times of absence.
The ideal candidate will have a minimum of two years' experience in an end-to-end Accounts Payable function, be working towards an appropriate accounting qualification, and possess a good working knowledge of MS Office. Strong understanding of controls and good governance practices is also essential. Experience in a public sector or other highly regulated environment is desirable.