-
Job Description
Accounts Payable Supervisor
Summary: Lead and direct the operation of the payables function, covering creditors and employee travel & subsistence expenses, in line with internal controls and procedures and in accordance with Revenue regulations.
Key Responsibilities:
- Lead and direct the operation of the payables function covering creditors and employee travel & subsistence expenses.
- Ensure supplier invoices are processed in accordance with Procurement procedures, recorded correctly, and payments are made in line with Revenue obligations.
- Manage the Accounts Payable (AP) mailbox, processing invoices and queries in a timely manner.
- Maintain the creditors ledger, including monthly reviews and timely resolution of issues.
- Review and verify supplier account set-up, reconciliation of supplier statements, and approval of same.
- Process employee expenses, ensuring travel & subsistence claims are in line with current policy and Departmental circulars.
- Liaise with staff on expense queries and supervise expenditure controls, authorisation process, and payment of suppliers and travel & subsistence.
- Ensure the current bank account is funded for payments by processing inter-account bank transfers.
- Oversee the AP month end and year end close and reconciliations.
- Prepare month-end accrual reports for employee expenses and supplier invoices.
- Provide information to internal & external auditors.
- Complete withholding tax and relevant contracts tax returns.
- Prompt payment reporting.
- Manage Integra AP superuser and Bank Reconciliations.
- Maintain a fixed asset register, reconciled to the nominal ledger, and perform a physical fixed asset inventory.
- Identify and implement process improvements and efficiencies.
- Cover for colleagues during times of absence.
Qualifications and Experience:
- Minimum of two years experience in an end-to-end Accounts Payable function.
- Working towards an appropriate accounting qualification.
- Good working knowledge of MS Office.
- Strong understanding of controls and good governance practices.
Core Competencies:
- Ability to work to a high degree of accuracy and detail.
- Proven ability to work as part of a team.
- Ability to work on own initiative.
- Strong communication and relationship building skills.
- An understanding of accounting principles and reconciliation skills.
- Ability to identify and lead process improvements.
- Proven organisational and time management skills and experience.