Job Description
Your new companyHays are partnering with a public sector organisation to recruit a temporary Admin Support Officer to ensure that the day-to-day administrative activities are completed on time and to a high standard of accuracy and quality. This role is based in Ballymena.Your new role
- Manage the Head of Service's emails and ensure appropriate actions are taken.
- Support the Head of Service in daily activities and administrative tasks, maintaining confidentiality.
- Identify and prioritise urgent matters.
- Manage the diary, schedule appointments, screen calls, handle correspondence, and produce documents.
- Create and maintain confidential investigation files and records.
- Compile, research, and produce reports for various meetings.
- Attend meetings, take minutes, and follow up on actions.
- Provide general secretarial and administrative support to the management team.
- Develop and maintain office systems for file and information management.
- Handle varied administrative duties and enquiries from various stakeholders.
- Develop and maintain an internal system to track work issues and ensure timely resolution of queries and complaints.
- Provide general administrative services, including word processing, spreadsheet and database maintenance, photocopying, scanning, and handling public enquiries.
What you'll need to succeedHave a minimum of 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracyANDBe able to demonstrate, by providing personal and specific examples, a minimum of one years' administrative experience in a busy office environment, to include:
- Email management and diary management
- Liaising with a range of contacts and stakeholders and dealing with correspondence and drafting responses
A sound working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint and OutlookWhat you'll get in return
- £15.75 per hour
- Ballymena based
- Temporary until March 2025
- Full-time hours
What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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