Job Description
What you need to know Matrix Recruitment are seeking to recruit a Billing & Invoicing Administrator for our client based in County Kildare. The position is located at a recycling company and reports directly to the Commercial Invoicing Manager. The successful candidate will oversee the invoicing function at our clients Recyclings Head Office, ensuring that commercial customer invoices and account setups are processed accurately, on time, and in adherence to financial control standards. This is a Full-Time Permeant role. Key Duties and Responsibilities Coordinate and ensure the accurate and timely processing of commercial customer invoices and set-ups. Manage invoicing for large key account customers, addressing queries, and managing BDP invoicing issues. Follow up on Purchase Orders (PO) and Proof of Delivery (POD) documents to ensure they are sent out each month. Enter all subcontractor reports on Elemos for both End of Month (EOM) and Central customers. Process BAFs, service changes, price amendments, and new customer details forms. Handle direct debit mandates and ensure all subcontractor reports are processed in Elemos on time. Investigate and resolve customer queries, ensuring that credit note requests are verified and approved. Ensure queries are addressed within the agreed turnaround time, supporting Customer Service through processing orders and responding to customer inquiries. Set up purchase requisitions on Oracle, ensuring proper coding and routing to the correct approver. Receipt purchase orders in Oracle once confirmation of goods received is provided. Ensure timely responses for key account and commercial customers, particularly for invoicing queries on the BDP. Maintain courteous communication with all customers, colleagues, and the public, reporting any issues to the line manager. Adhere to company policies regarding Health, Safety, and Welfare for both co-workers and the public. Co-operate fully with all health and safety measures implemented by the company. What Are We Looking For? 3 to 5 years of experience in Administration/Invoicing. Experience in the waste industry is a distinct advantage. Proficiency in written and verbal English. Previous systems experience, including comfort using the MS Office suite. Ability to work flexibly across different work sections within the business. Apply for this job now by emailing your WORD formatted CV to Full detailed job spec available on request. By applying, you are giving consent for Matrix Recruitment to contact you about this job. We collect your data for recruitment purposes only and will retain it for the duration required as outlined in our privacy policy. All CVs are kept confidential and will not be submitted to any clients without your knowledge and permission. Please note that due to the expected high volume of applications we can only reply to applicants suitable for the position. We Value Your Trust. Skills: experience in Administration/Invoicing Experience in the waste industry is a distinct adv