Clerical Officer New Job In Dublin

Job Description

The Financial Services and Pensions Ombudsman (FSPO) are seeking to hire for a Clerical Officer role.

About the FSPO

The Financial Services and Pensions Ombudsman (FSPO) was established to resolve complaints from consumers, including small businesses and other organisations, against financial service providers or pension providers.

The FSPO provides an independent, fair, impartial, confidential and free service to resolve complaints through either informal mediation or formal investigation and adjudication.

When a consumer is unable to resolve a complaint or dispute with a financial service provider or pension provider, they can refer their complaint to the FSPO.

The FSPO is an equal opportunities employer, and we welcome applications from across the spectrum of society to join our open, supportive organisation and reflect the diversity of our service users.

About this competition

The FSPO is seeking to recruit suitable candidates to be placed on a panel for the role of Clerical Officer.

The FSPO expects to establish a panel from this campaign. Successful candidates will be placed on a panel from which appointments may be made. Vacancies will be offered to candidates placed on the panel based on the Order of Merit from interview.

Once an offer of appointment has been accepted or rejected by a candidate, a candidate will be removed from the panel and no further offers of appointment will be made to that candidate.

Any panel formed as part of this campaign which is not exhausted through appointment of candidates to current or future vacancies will expire 2 years from the date of creation of the panel.

About the Clerical Officer Role

Clerical Officers may be assigned to any individual team within the FSPO, or across a number of such teams.

The role of the Clerical Officer involves a wide range of activities, including general clerical work, working as part of a team in delivering important public services, supporting line-managers and colleagues, and communicating with and providing a quality service to the public.

Working as part of a team, Clerical Officers perform a wide range of important administrative duties.

Information provision, and registration of complaints represent a large part of the role, and Clerical Officers are required to process large volumes of documentation, phone calls, email and post, at all times respecting the rights of data subjects to the protection and privacy of their personal details.

Key Activities:

• Providing information to the public about the FSPO's services over the phone, in writing and facetoface, meeting the highest quality standards;
• Registering and processing new complaints received;
• Logging, collating, scanning, and processing inbound/outbound post;
• General clerical work e.g. filing, photocopying, scanning;
• Acting as administrative supports to business areas;
• Working as part of a team in delivering support services to the wider staff;
• Maintaining high quality records in a thorough and organised manner;
• Supporting linemanagers and colleagues;
• Using Information Technology on a daily basis e.g. word processing, spreadsheets, database, email and internet;
• Checking all work thoroughly to ensure that it is processed in accordance with operating procedures, the FSPO's data protection policy and completed to a high standard;
• Approaching work in a careful and methodical manner, displaying accuracy at all times, including when conducting routine/repetitive work;
• Any other duties deemed appropriate for clerical support, which may include providing wider team cover for holidays or absences.

The responsibilities outlined in this job description should not be regarded as comprehensive in scope and may be added to or altered as required, in line with the business requirements of the FSPO.

Experience, Qualifications & Personal Qualities Required

Personal Qualities Required

To be effective in the role of Clerical Officer in the FSPO, the successful candidate should have:

• An ability to prioritise and effectively manage workload as well as being organised and flexible;
• Excellent communication skills, including written communication skills, with an ability to present written material in a clear, concise manner;
• An ability to provide excellent customer service to both internal and external customers;
• Excellent interpersonal skills, including an ability to deal sensitively with others and to maintain confidentiality and protect personal data;
• An adherence to high standards, including demonstrating excellent attention to detail;
• An ability to adhere to, comply with and ensure adherence to processes and procedures;
• A commitment to the FSPO's values and demonstrated high standards of personal integrity;
• ICT literacy including Microsoft suite familiarity;
• Willing to share ideas and information with people, with the purpose of achieving a particular result;
• An ability to work on their own initiative and as part of a team;
• A commitment to the delivery of quality public service.

Essential Requirements

Eligible applicants, on the closing date for the competition, must have the following:

Essential Qualifications

Candidates must, on or before 7th October 2024:

• Hold at least Grade D3 in 5 subjects in the Leaving Certificate Examination or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework.

Or

• Be serving as a Civil/Public Servant with at least two years' service.

Required experience, knowledge and skills

Candidates must, on or before 7th October 2024, meet the below criteria:

• Have a minimum of one year's relevant administrative experience
• Experience in dealing with the public over the phone and facetoface
• Demonstrate strong written communication skills, as evidenced by their application
• Demonstrate strong attention to detail, as evidenced by their application
• Fulfil eligibility requirements (see below)
• Demonstrate the competencies required (see below)

Competencies required

Candidates must demonstrate, by reference to specific achievements in their career to date, that they possess the qualities, skills and knowledge required for the role of Clerical Officer as identified by the Public Appointments Service Clerical Officer level competency framework set out in Appendix 1, and as listed below:

• Team work
• Information Management and Processing
• Delivery of Results
• Customer Service & Communication Skills
• Specialist Knowledge, Expertise and Self Development
• Drive and Commitment to Public Service Values

Desirable Requirements:
In addition to the above essential requirements, it is desirable that candidates for the post of Clerical Officer would have some or all of the following:

• Some knowledge or experience of consumer protection or complaints handling in a statutory body or financial services and/or pensions;
• Relevant third level qualification;
• Proficiency in the Irish language.

Shortlisting will be based on the information provided in the application form, and thereafter an assessment in advance of invitations to interviews.

An invitation to tests, interview or any element of the selection process is not acceptance of eligibility.

Eligibility may not be confirmed until the final stage of the process, therefore, candidates who do not possess the essential requirements, on the closing date of 07 October 2024 and who nevertheless proceed with their application, are putting themselves to unnecessary effort/expense and will not be offered a position from this campaign.

Candidates who are unable to show that they hold the qualifications outlined in their application may be eliminated from the campaign at any stage.

How to apply

All candidates should visit , which provides the application form for this competition. Applications received in any format other than the corresponding application form will not be accepted. Therefore, candidates must ensure they use the correct application form.

The FSPO expects candidates to complete this application form without the support or use of AI tools as it should reflect the specific relevant personal experience.

Completed application forms should be submitted to [email protected] with 'Application for the position of Clerical Officer, FSPO' in the subject line.

Closing Date:
Applications must be submitted by email to [email protected] to arrive by 12:00 on Monday, 07th October 2024. Applications will not be accepted after the closing date/time.