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Job Description
Job title: Clerical Officer Part Time
Company: Cpl Group
Job description: Our client, a public sector body, wishes to hire an experienced administrator who is immediately available for a part time (2 days) Clerical Officer position on a temporary 3-month contract based in Galway City.
RESPONSIBILITIES:
- Supporting the SEO in all administrative needs
- Checking, verifying, and recording invoices on behalf of the Senior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning, and Printer Invoices
- Processing orders in respect of Janitorial items and Oil requests
- General administration duties, e.g. filing, typing, data input, photocopying, scanning, etc.
- Minute taking as required
- Dealing with queries by phone, email, and post
- Contacting relevant stakeholders to follow up on queries particularly in relation to invoices and services not provided as per contracts
- Attending and arranging tender viewings with prospective Cleaning Companies with the Assistant Staff Officer and attending committee meetings
- Any other duties as assigned by the Staff Officer/Senior Executive Officer
- Scheduling clinics
- Processing claim forms
- Processing and issuing Primary Medical Certs to people with disabilities
- Sending out clinic appointment letters
- Keeping the client database up-to-date
REQUIREMENTS:
- Proficient with Microsoft Office; Word, PowerPoint, and Excel
- Strong typing skills are essential
- Dictaphone typing is desired but not essential
- Excellent communication, organisational, and presentational skills
- Attention to detail, prioritisation, and deadline-oriented
Expected salary:
Location: Galway
Job posting date: Sun, 01 Sep 2024 06:11:53 GMT
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