Job Description
Job Title: EHS Coordinator / Office Administrator Location: CJK Office Job Summary: The EHS Administrator will provide administrative support to the Environmental, Health, and Safety (EHS) department by managing documentation, tracking compliance activities, and coordinating safety training programs. This role ensures that CJK adheres to all relevant environmental, health, and safety regulations and helps maintain a safe and healthy workplace. EHS Coordinator Key Responsibilities: Administrative Support: Manage and organise EHS documentation, including safety manuals, policies, procedures, and regulatory records. Maintain and update EHS databases, including incident reports, training records, and compliance logs. Assist in the preparation of reports, presentations, and correspondence related to EHS activities. Compliance Monitoring: Track and monitor EHS compliance activities to ensure adherence to regulatory requirements. Assist in the preparation and submission of required environmental and safety reports to regulatory agencies. Monitor expiration dates of permits, certifications, and licenses, and coordinate renewals as needed. Training Coordination: Coordinate EHS training programs, including scheduling, enrolment, and tracking of employee participation. Assist in the development and distribution of training materials. Maintain training records and ensure all employees have completed required EHS training. Incident Reporting and Tracking: Receive and log incident reports, including accidents, near misses, and safety violations. Assist in the investigation process by gathering relevant documentation and information. Track the implementation of corrective actions and ensure follow-up. Document Control: Ensure that all EHS documentation is up-to-date, accessible, and properly stored. Assist in the development and revision of EHS policies and procedures. Maintain records of safety inspections, audits, and assessments. Communication and Coordination: Serve as a point of contact for EHS-related inquiries from employees, contractors, and regulatory agencies. Distribute safety bulletins, updates, and other communications to employees. Coordinate meetings, safety committee sessions, and other EHS-related events. Support for EHS Programs: Assist in the implementation of safety initiatives, such as ergonomic assessments, hazard communication, and emergency preparedness. Support environmental management programs, including waste disposal, recycling, and energy conservation efforts. Help coordinate safety drills and exercises to ensure emergency preparedness. Office Administration Key Responsibilities: Ordering stationary, cleaning products and office supplies Answering Telephones Meet and greet with visitors Organise post, deliveries and couriers Maintaining vehicle logs, fuel cards and toll tags Other Ad Hoc office duties Experience: 1-3 years of experience in an administrative or EHS support role. Experience in a similar environment is a benefit. Skills: Strong organisational and time management skills. Excellent written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and EHS management software. Attention to detail and the ability to handle confidential information. Ability to work independently and as part of a team. Other Requirements: Basic understanding of EHS regulations and best practices. Willingness to learn and stay updated on EHS-related topics. Ability to respond to EHS issues or emergencies when necessary. Compensation: Competitive Salary depending on experience. Full-Time Position 39 Hours per Week Office Based.