Job Description
Facilities Administrator Role Overview: We seek a highly organized and proactive Facilities Administrator to join our team. In this role, you will manage and coordinate various aspects of Facilities Management Contracts, working closely with our Contracts Manager to ensure seamless operations. Key Responsibilities: Hands-On Coordination: Assist staff in executing duties related to Planned Preventive Maintenance (PPM) and reactive work orders. Work Order Management: Ensure timely execution of all work orders and escalate any issues to the account manager. KPI Monitoring: Ensure Key Performance Indicators (KPIs) are met and report any discrepancies. Invoice Approval: Review and approve subcontractor invoices, verifying completed work. Service Inspections:Conduct and document detailed service inspections. Contractor Coordination: Manage contractor schedules and documentation. Health & Safety Compliance: Ensure health, safety, and quality policies compliance. Utility Management: Monitor and document utility consumption. Stock Management: Maintain sufficient levels of cleaning chemicals and consumables. Cleaning Standards:Ensure high cleaning standards are consistently met. Asset Management: Maintain the asset register and report any damage. Staff Management: Manage time and attendance records, leave requests, and staff queries. Training Coordination: Manage staff training through Human Focus. Reporting: Provide accurate monthly reports on staff issues, PPMs, and reactive works. Ideal Candidate: Interpersonal Skills: Excellent communication and interpersonal skills. Problem Solver: Solution-minded with the ability to work under pressure. Health & Safety Knowledge: Understand safe working practices and health and safety legislation. Independent Worker: Ability to work independently and prioritize tasks effectively. Team Player: A clear team player who can also take initiative in problem-solving. Attributes: Flexible, honest, reliable, and highly motivated. Qualifications and Experience: Facilities Services Experience: Experience coordinating hard and soft facilities services. People Management: Proven experience in managing people. KPI and Client Interaction: Familiarity with KPIs and client interactions. Educational Background: Preferably a qualification in Facilities Management or a relevant business or technical field. Additional Requirements: Garda Vetting: This role requires Garda vetting, which the Client will process. Working Pattern: Monday to Thursday from 8 am to 16:30, and Friday from 8 am to 15:30. Location: Kilkenny, Ireland Skills: Interpersonal and Communication Skills Problem-Solving Ability Knowledge of Health & Safety Practices Organizational Skills Team Collaboration People Management Technical Proficiency