Job Description
As a Finance Administrator you are primarily responsible for the analysis and maintenance the accuracy of the timekeeping records and employee records of all colleagues. You are responsible for the support of completing weekly payroll on time. You will be required to fulfil administrative duties as deemed appropriate in the delivery of operational excellence on a daily basis. These duties will be outlined by the Financial Controller and may change from time to time in accordance with business needs. You will be expected to champion quality in delivery of all tasks ensuring full compliance to policy and process in the execution of duties. You will be required for the maintenance and upkeep of colleagues personal information and files. Your responsibilities may vary in accordance with business requirements however some core duties and responsibilitiesof this role will include: Analysing and maintaining the accuracy of the timekeeping record of all colleagues To register any and all new starters and leavers to ensure a full accurate weekly payroll is processed Maintenance of colleagues records, ensuring that any amendments to employee master data file are entered correctly and completed in a timely manner Managing and completing daily enquiries from salary payments, deductions, tax related queries, resolving within a timely manner Keeping up to date with legislative changes including employment, taxation and social welfare which may impact on payroll Maintain excel tables and all information necessary to support payroll software Leasing with revenue to resolve payroll queries, add all new starters To collaborate with Operations, BI and Payroll to ensure the timely and accurate flow and maintenance of employee data To support team with preparation of weekly NFI Maintain accurate records/documentation to audit standard in all associated work, keeping colleagues records up to date Immediately report problems/failures that may impact the organisation and/or its clients to Financial Controller as identified Contribute to the smooth running of the accounts function Interact in a collaborative respectful way with all members of the organisation, its suppliers and its clients. Support in the general maintenance of the office environment ensuring relevant materials and hygiene standards are sustained to meet business needs as directed by Financial Controller From time to time you may be expected to participate and support special projects as is deemed reasonable in line with this role. You are responsible for your allocated workload and are expected to meet all targets agreed with your Line Manager and/or communicate/collaborate with Line Manager to set expectation. Tasks as deemed appropriate by leadership Keep colleagues files up to date and in line with GDPR requirements Ensuring the needs of the progressing candidates are met in a timely manner, and user experience to include messaging pre and post selection will be delivered to the highest standards in line with Kaizen core value and ethos. Upload candidate documents for operations team (resumes, visa documentation, etc.) in central system of record. Process mail shots to current candidates and colleagues in accordance to operational needs. Communicate with colleagues on HR requirements for smooth start dates and ensure HR documentation is up to date. Skills and knowledge required: Experience working in a Finance team desired Ability to use MS Office products, in particular an excellent knowledge of Excel and Sage Micropay Excellent numeracy skills and attention to detail Excellent interpersonal skills, demonstrated by communicating with clients, colleagues The ability to work individually without direct supervision and also as a dedicated member of the wider team when required Strong analytical thinking, with an ability to problem solve Extremely focused on putting the customer first An ability to work at a fast pace to deadlines and targets Fluency in spoken and written English Skills: Finance Accounts Payroll Administration