Job Description
Job Title: Finance & Administration Assistant Company: Self Help Africa Location: Ireland Contract type: Three year fixed term contract, full-time Salary: €34,000 per annum Reports to: Senior Financial Accountant About United Purpose/Self Help Africa United Purpose are part of the Gorta T/A Self Help Africa group and are international development organisations that work through agriculture and agri-enterprise development to end hunger and extreme poverty. The organisation has programmes in 15 countries in Africa, Asia and Latin America. In early 2023 we launched a new five-year organisation strategy, which defines shared mission as the alleviation of hunger, poverty, social inequality and the impact of climate change through community-led, market-based and enterprise-focused approaches, so that people can have access to nutritious food, clean water, decent employment and incomes, while sustaining natural resources. Our wider organisation also includes social enterprise subsidiaries Partner Africa, which provides ethical auditing and consultancy services, TruTrade, an innovative trading platform in East Africa, and CUMO, Malawis largest micro-finance provider. Our three core values are: ?Impact: We are accountable, ambitious and committed to systemic change. ?Innovation: We are agile, creative and enterprising in an ever-changing world. ?Community: We are inclusive, honest and have integrity in our relationships. Job Purpose: The finance and admin assistant will be part of the global finance team and they will support the Senior Financial Accountant on a day-to-day basis to facilitate the finance operations in United Purpose (UP). The successful candidate will also take responsibility for month-end procedures and will work with the Senior Financial Accountant to deliver accurate and timely monthly management accounts. This is a varied role requiring good organisation and multi-tasking skills, as well as excellent interpersonal skills and experience. Key Responsibilities: Assist the Senior Financial Accountant in all aspects of the day-to-day accounting function of United Purpose (UP), including budgets, management accountants, cash flow management, payroll, tax and audit. Process all financial transactions in the accounting software, ensuring all transactions are appropriately authorised and supporting documentation completed, scanned and filed. Reconcile all bank accounts including company credit card and petty cash. Manage the monthly payroll process end to end. Process all income for our partner charity, Village Aid. Process cheque and direct transfer payments, cash and cheque deposits and expenses claims. Manage the monthly payroll end to end process. Village Aid and Concern Limited statutory accounts preparation and being point of contact for providing audit evidence. Raise international payments to country programmes and suppliers on behalf of country programmes. Request indicative Fx rates via our intermediary bank (INTL) to buy or sell currency. Provide ad hoc support to the Senior Financial Accountant and Head of Finance and Compliance as required. This role will require the incumbent to provide as hoc administration assistance as required. Accurate and timely preparation and posting of monthly journals. Preparation of monthly management accounts. Oversee the maintenance of reconciliation between head office and in-country project balances. Work directly with Programme Finance Accountants on maintenance of head office and in-country accounts. Take initiative in gaining exposure to other areas of the organisation and gaining knowledge from SHA processes and procedures with the objective of applying these processes to UP where appropriate. Assist the SHA HQ Finance team as required. Key Relationships: Internal Director of Business Services Head of Finance & Compliance Senior Financial Accountant Global Finance Team People & Culture Team IT Team Regional Directors and Country Directors Self Help Africas staff across Ireland and UK External Statutory auditors Banking institutions Suppliers Knowledge, Experience and Other Requirements: Essential Accounting Technician or part qualified in an internationally recognised Accounting Qualification (ACCA, CIMA, CPA) Minimum of 2 years experience working in a finance or bookkeeping role essential Suppliers. Ability to manage varied tasks simultaneously, working effectively as a team member and on own initiative. Excellent written and verbal communication skills and professional telephone manner. Excellent written and verbal communication skills and professional telephone manner. Good knowledge of MS Office suite. Working knowledge of accounting software packages. Knowledge of database systems. Ability to be discreet and discern when confidentiality is required. Desirable Experience working in the NGO sector an advantage, but not essential.