Job Description
Finance Executive Officer Duties and Responsibilities The individual will play a role within the central finance team to support Accounts Payable and Receivable. They will proactively contribute to the maintenance of a positive and open working environment within the central finance function. They will ensure that interactions with all stakeholders are carried out in a courteous, patient and professional manner. The individual shall complete their tasks, including those listed below, to the highest standards. Support to the Accounts Payable function including Purchase Order (PO) monitoring and maintenance, processing of supplier invoices and credit notes and weekly payment runs; Managing Supplier tax compliance (PSWT) and other tax areas as required; Support the Accounts Receivable function; Administration of staff expenses in accordance with NTA policies and Revenue and public sector requirements; Financial reporting including reconciliations and analysis; Point of contact for the C&AG & internal and external stakeholders providing support where required; Assist with the preparation of responses to external stakeholders, for example the preparation of responses to Freedom of Information requests; Assist with reporting to finance and non-finance user and assist in query management; Document, update and implement existing and new policies and procedures and ensure they are communicated to the team and other stakeholders; Collaborate on projects as part of a continuous improvement program, including the utilisation of technology and financial systems to streamline business processes. Coordinate and assist in the development of Finance Systems upgrades and enhancements; Process customer and supplier invoices in accordance with relevant NTA procedures; Complete month-end supplier reconciliations, ensuring the timely resolution of any exceptions arising; Complete month-end bank reconciliations; Complete other reconciliations and financial analysis to support the financial month-end process and the effective operation of the finance function; Assist with the processing of supplier payments; Assist with the staff payroll process; Assist with any finance system development or implementation within areas of responsibility; Assist with the various audits and reviews that take place throughout the year; Ensure procedures are clearly documented within area of responsibility; and Ad-hoc finance projects/tasks and to perform other related duties as assigned. Note:The functions and responsibilities initially assigned to the position are based on the current organisational requirements and may be changed from time to time. The person appointed requires the flexibility to fulfil other roles and responsibilities at a similar level within the Authority. Essential Criteria Please note: In order to satisfy the shortlisting panel that you meet these criteria you must explicitly reference how you meet same in your application. Failure to demonstrate these may prevent your application progressing to future shortlisting stages. Each candidate must meet the following requirements at the time of the competition closing: Hold a minimum of a National Framework of Qualifications (NFQ) Level 4 qualification or equivalent; Have a minimum of 3 years recent relevant satisfactory work experience within a finance area; Be competent in the use of MS office applications, in particular MS Excel and MS Word; and Have experience working with financial accounting systems. Desirable Criteria Please note: Should further shortlisting be required after essential criteria above, a selection of the following may be assessed. The ideal candidate will also: A qualification in business, finance, technology or related area; Good interpersonal and communication skills; The ability to work on own initiative and as part of a team; and The ability to organise and prioritise workload to meet deadlines.