Job Description
C3 2021 Job Title: Finance Operations Manager Reports to: Finance Manager Direct Reports: Two/Three full time staff Liaises with: The wider Finance team and other areas of the organisation were appropriate. Job location: Dublin Pay Band: 5 (€54,500 - €62,286) Contract: 2 Year Full Time Contract. Hybrid working. (4 day working week possible - salary pro-rata) Job Purpose: Reporting to the Finance Manager, the Finance Operations Manager is responsible for managing the efficient and effective operation of Concern Worldwide accounts payable and treasury functions. Key Responsibilities: Management of Treasury Function including Managing cash holding limits of the organisation in line with the Treasury policy. Managing cash flow and cash movements to facilitate timely payments. Advising on key actions needed in relation to the management of Treasury e.g. the purchase and sale of FX and transfer of cash between accounts. Responsible for identifying and shortlisting short term investment options for the organisation. Monitoring the external banking environment and exploring options to ensure the organisations Treasury requirements are met. Preparing reports on Treasury/Cash holdings for senior management and the Finance committee. Management of the banking administration and day to day relationships with related account managers. Management of Accounts Payable including Managing the approval process in relation to domestic and UK payments, this will include ensuring process are in line with organisational policy and procedure and the checking of invoices. Managing the approval process in relation to international payments related to our country programmes. Supporting Concern Korea in relation to payment processes. Performing reconciliations in relation to invoicing and purchase order issues. Monitoring and review of aged creditors to ensure all balances are as per expectation. Responsibility for ensuring that VAT is correctly applied to invoices and submitting the Charities VAT Compensation Scheme return. Responsibility for ensuring procedures and controls are subject to ongoing and continuous review and improvement Year End and Audit support Preparation of year end accounts payable accruals. Preparation of notes for inclusion in the annual accounts. Co-ordination of year end bank confirmations. Assisting with preparation of documents in relation to both donor and annual audits. Assisting with other year-end and audit work as needed. General Management of two/three full time staff. Leading the day-to-day activities and initiatives of the team. Developing the team by sharing knowledge of best practice and alternative solutions. Monitoring work flows and processes to identify issues and provide solutions. Providing support to both internal and external stakeholders, handling queries and requests. Responsibility for coordinating assistance with both home and overseas audit requests. Any other tasks that can reasonably be assigned by the line manager Skills and Experience Required: Essential: Holder of a relevant professional qualification (ACA, ACCA, CIMA etc.) Strong organisational skills and problem solving experience. Previous Cash Management experience Previous Accounts Payable experience Previous experience either managing or leading a team Computer Literacy essential with intermediate to advanced excel skills Accuracy and attention to detail essential Excellent inter-personal and communication skills required Empathy with the organizational goals of Concern Commitment to working in a team environment Desirable: Previous experience on Microsoft Great Plains Experience of working in a similar organisation desirable but not essential To apply: CVs should be submitted through our website at by the closing date. Candidates must be legally entitled to work in Ireland at the time of application. Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy accessible here . These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern's core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking. Your Personal Data During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation. Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment. By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them - so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes. For additional information please consult our web site or contact the Human Resource Division in our Head Office. You have certain rights under data protection legislation. For more information on how to exercise those rights please visit Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.