Job Description
Background of Finance Shared Services As part of the "Finance Strategy Roadmap to 2025", Bon Secours is transitioning to a Finance Shared Service model. Currently, financial transactions are being processed within the Hospitals Finance teams. It is a strategic priority to establish a Finance Shared Service model, where the governance and actual financial transaction processing will be migrated, as well as specific staff, into a Finance Shared Service environment. Some elements of financial accounting have already transitioned into a Finance Shared Service environment, i.e., Fixed Asset Accounting and Treasury Management. The next step on the journey is to migrate financial transaction processing. Job Purpose The Finance Shared Service Administrator will provide general finance and administrative support across the Finance Shared Services Team in the Finance Shared Service Centre (FSSC). This is an opportunity to be actively involved in the delivery of BSHS's vision to deliver a shared services model that provides high quality, robust financial information for the entire Bon Secours Health System. The post holder will work as part of the FSS team to deliver timely support services and accurate financial information for the Revenue, Non-pay and Payroll pillars. Key Duties and Responsibilities: Assist with finance administrative tasks to support the smooth flow of processes for the successful delivery of the Finance Shared Service operating models for Revenue, Payroll and Non-pay pillars under the FSSC. Support the ethos of continuous process improvement and deliver high-quality finance administrative support for Revenue, Payroll, and Non-pay related finance processes and transactions. Provide support to the FSS Team Lead and FSS Specialist in setting up the FSSC for assigned finance accounting activities. Collaborate with shared services colleagues in the development and application of tools, workflows, and policies/procedures that support service, efficiency and compliance goals. Under the FSS Team Lead direction and in collaboration with the FSS Specialist assist with finance administrative tasks in support of the overall business needs. Assist with month end close related activities, including journal entries and control account reconciliations. Assist the FSS Specialist in establishing a centralised filing system to meet the requirements of the pillars, thereby ensuring easy retrieval of documentation for audit purposes. Assist the FSS Specialist with internal/external audit queries. Provide ad hoc support to the FSS team on month end reporting and analysis as directed. Ensure financial controls & guidelines are adhered to in the processing of all transactions. Person Specification Qualifications Leaving Certificate or equivalent Finance/Accounting experience preferably within a multinational or healthcare environment desirable Experience/Skills Proven experience in a comparable Finance role Excellent IT skills, including Microsoft office packages Self-starter with a strong degree of self-sufficiency Ability to work well within a team environment demonstrating flexibility, adaptability and positivity as required to meet team objectives Good technical accounting base, with an ability to deal with varied tasks simultaneously Strong interpersonal and communication skills Excellent attention to detail, with the ability to work on own initiative and to tight deadlines Excellent time management skills Relevant experience in a Healthcare setting desirable Experience of Sage X3 desirable Skills: Finance IT Excel