Job Description
Eirkoo Recruitment are currently recruiting an experienced Funds Company Secretary to join the Company Secretarial & Compliance Group in our Dublin office. The Group offers a full suite of company secretarial and compliance services. The successful candidate will work in conjunction with experienced team members as well as trainees of the company secretarial team to provide board support and compliance services to a large portfolio of Irish registered entities and to provide technical support and practical insight into company law issues to lawyers across the firm. Key Responsibilities ? Acting as primary point of contact for the provision of company secretarial services to a portfolio of Irish regulated funds and Irish companies. ? Formulating board meeting agendas and collating board packs for circulation in accordance with an agreed timeline. ? Facilitating and attending board and shareholder meetings and the preparation of minutes and action points arising from those meetings. ? Preparing and filing of statutory returns. ? Documenting changes to company particulars and making the appropriate filings. ? Interpreting and amending company constitutions. ? Maintaining of statutory books and records; completion of due diligence on entity records; and inputting and updating entity information onto electronic databases. ? Formation of new companies. ? Liaising with and advising clients and colleagues in matters of company law and provision of support to the members the company secretarial department to complete daily workflow. ? Developing, maintaining and updating the Firms template documents and precedents. ? Dealing with telephone queries and ensuring that such queries are handled in a professional, courteous and prompt manner. ? Participation and attendance at workshops and lectures and generally promoting the Company Secretarial & Compliance Group, as required from time to time by the Head of the Company Secretarial & Compliance Group. ? Suggesting improvements/amendments to systems and procedures. ? Other administrative tasks and ad hoc projects as requested/ required from time to time. Experience, Knowledge & Skills The successful candidate will have: ? Minimum 5 years of company secretarial experience, CGI traineeship completed. ? Funds/regulated entities company secretarial experience essential. ? Non-regulated entities company secretarial experience an advantage, but not essential. ? Experience using company secretarial databases (such as GEMS, Diligent Entities / Blueprint, Relate, etc) and board meeting portals (Diligent Boards, Virtual boardroom, Decision Time, etc) ? Working knowledge of the Companies Act and Central Bank of Ireland corporate governance requirements for regulated entities. ? Strong interpersonal skills which are essential to provide support, assistance and guidance to entities and their officers on meeting their statutory compliance obligations, thus helping to ensure good corporate governance practices are implemented and maintained. ? Excellent numerical skills and attention to detail. ? A high degree of discretion and the ability to work with sensitive and confidential data. ? Good time management skills, the ability to manage a busy workload and meet required deadlines. ? Strong Microsoft office skills. ? A positive attitude, the ability to take ownership and responsibility for the completion of tasks and the ability to take and demonstrate initiative. Education The successful candidate will have: ? Chartered Governance Institute company secretary qualification ? An excellent academic background Skills: ICSA Legal Company Secretarial