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Job Description
Clerical Officer
Location - Monaghan
Job Specification & Terms and Conditions
Principal Duties and Responsibilities
In line with employer policies, procedures and best practice standards the Clerical Officer will:
Administration
- Provide office support, answer queries and provide a reception / telephone service
- Keep themselves appraised of the relevant documentation / procedures as relevant
- Be able to take meeting notes
- Manage data including maintaining, correcting, collating, interrogating, validating and processing data
- Maintain accurate up to date records filing systems and records (computerised / paper copy)
- Assist in and / or prepare reports as necessary
- Provide required information and support to Service Managers and teams, team members, clients, patients, members of the public etc.
- Action all communications in a timely manner
- Undertake any other administrative support and assignments as directed
- Represent the service in a positive manner
- Make phone calls to and take phone calls from members of the public
- Use email as a form of communication when required
- Promote and maintain a customer focused environment
- Ensure that service users are treated with dignity and respect
- Act on feedback from service users / customers and report same to Line Manager
- Handle sensitive and confidential information as per GDPR guidelines
- Actively participate in innovation and support change and improvement initiatives within the service
- Identify potential problems / inconsistencies in a timely manner and consult with Line Manager as appropriate
- Maintain own knowledge of relevant employer policies, procedures, guidelines and practices, to perform the role effectively