Job Description
We are seeking a HR Coordinator to join our team, responsible for providing administrative support to the Director of HR and wider MGS Ireland plant.
As a HR Coordinator, you will be responsible for a variety of human resources functions, including core administrative support, recruiting, employee life cycle activities, employee relations, performance management, and compliance.
The ideal candidate will have previous HR administration experience in a busy and dynamic working environment and advanced knowledge of MS Power Point, Excel, Word, and Outlook.
Key responsibilities include:
- Maintaining the HR filing systems and staff files
- Filing, copying, drafting, and managing correspondence (including confidential information)
- Stationery supply management
- Meeting Room management for HR Dept & Wider SLT
- Coordinating catering requests/lunch vouchers when required
- General Switchboard management, i.e., answering/directing calls to the company and assisting thereafter in ensuring all specific enquiries to the HR Departments are actioned in a timely manner
- Acting as a focal point of contact within HR for the departments' respective internal and external customers
- Providing support to employees and managers in various HR related topics and resolving any issues that may arise
- Assisting with other ad-hoc administrative and project requirements as required within HR
- HRIS - responsible for the overall upkeep of the system by ensuring staff profiles are updated, all hours are clocked in line with the working time act and resolving issues for staff such as passwords and inputting requests
- Annual Leave - managing annual balances with department managers throughout the year
- Recruitment management - supporting the hiring managers on recruiting and hiring needs, including posting and marketing of open jobs, screening candidates, coordinating interviews, and preparing to onboard the successful candidate
- Onboarding of staff - creating induction packs, preparing contracts, organising induction training, setting up profiles on relevant systems
- Work visas / employment permits - maintaining database to ensure staff are compliant with legislation
- Performance management - supporting the annual performance management process and maintaining accurate HR records of same
The ideal candidate will have a solid understanding of HR Coordinator responsibilities and a passion for recruiting. They will possess strong time management and organisational skills with an attention to detail and a proven ability to handle multiple priorities.
The company is an equal opportunities employer.