Job Description
The role: The HR Manager plays a crucial role in managing the full spectrum of human resources functions within the organisation. This position is responsible for providing strategic and operational support to various HR functions, including talent acquisition, employee relations, performance management, training and development, HR compliance, and benefits administration. The HR Manager works closely with management and employees to ensure a positive and productive work environment, promoting employee engagement and driving organisational success. The HR Manager will drive an employee-orientated, high-performance culture that emphasises Circle VHA values. Location:Hybrid working, with office and national site attendance required Reporting to: Director of Corporate Services Contract: Permanent, Subject to a six month probationary period Salary Range: Scale starting at €63,000 dependent on experience Hours:37.5hrs hours per week over 5 days Leave:26 days Pension:Available on completion of probation Travel: The post requires a valid driving license and the use of a car for business purposes. Expenses policy applicable Head Office:Phoenix House, Castle Street, Dublin 2 Key Responsibilities Talent Acquisition Provide strategic staffing and recruitment consultation to managers and the Leadership Team, with an organisational development perspective Advising the hiring manager throughout the recruitment cycle HR Projects and Initiatives Participate in HR-related projects and initiatives to enhance HR processes and practices Support change management efforts and organizational development initiatives Manage, support, and assist with organisational events as relevant to the role Training and Development Work closely with coordinators, managers, and the Leadership Team to conduct training needs analysis for all departments Collate and monitor the annual training and development plan for employees and management signed off by the leadership team Facilitate workshops and training on HR related policies, procedures and best practice for employees and management as require HR Compliance Stay up to date with relevant employment laws and regulations, ensuring HR practices comply with legal requirements Maintain accurate and confidential employee records, ensuring data integrity and security Prepare and submit required HR reports and documentation, as necessary Development & implementation of policies & procedures when required or to adapt to legislative change Reporting Prepare and present regular HR metrics and reports to senior management, providing insights on key HR trends and issues Develop and maintain HR dashboards, using data analytics to drive strategic decision-making Generate ad-hoc reports as requested by management or to support HR-related audits Performance Management and Probation Reviews Monitor performance management system metrics and report as appropriate Provide advice on best practice around managing performance as required Compensation and Benefits Be the point of contact for all general HR / Payroll queries Assist with benefit inquiries, enrolment, and claims resolution Collaborate with benefits providers and brokers to optimize benefit offerings and costs Timely reviews of Circle compensation and benefits structure assessing fit for purpose and benchmarked against other AHBs (Approved Housing Bodies) Liaise with finance on all payroll matters Prepare bi-weekly SLC report for the finance team for payroll to be administered in a timely manner Sign off on increment letters and ensure these are circulated in a timely manner and stored for audit purposes HR System Monitor the Confidentiality, Integrity, Availability and Accuracy of the HR systems Provide training and support on HR Systems to employees and managers Review on a regular basis the HR systems to ensure they are fit for purpose Employee Relations Act as a trusted advisor to the company, providing guidance and support on HR-related matters Promote a positive and inclusive workplace culture through effective communication and conflict resolution People Management Act as the line manager for the HR Administrator and any other personnel as the HR department continues to develop Ensure clear objectives are set for employees and that one to one/team meetings are conducted on a regular basis Schedule performance reviews, training and development for HR employees as required Working Groups Represent Circle VHA HR at internal and external meetings including (not an exhaustive list): Renumeration and Nominations Committee, Health and Safety Committee and Housing Alliance Working Groups Prepare and circulate all relevant reports, proposals and papers for groups as required Actively participate in all meetings Key Competencies Excellenttimemanagementskills ITskills(Word,Excel,PowerPoint) CommunicationSkills Brand Integrity Person Specification Candidates will be shortlisted based on illustrating in their application that they fulfil the following criteria. Examples that demonstrate the ability to fulfil the criteria should be included as well as the below competencies. Education and Work Experience Essential: Minimum of 3 years work experience in a senior HR role. Knowledge of HR practice and legislation with solid employee relations experience. HR Qualification to degree level. Desirable: Membership of CIPD. Holder of Belbin Accreditation. Key Skills Essential: Excellent interpersonal skills. Ability to build excellent working relationships with internal and external stakeholders. Highly organised and ability to manage conflicting priorities. Excellent written IT skills (MS Word, Excel, Outlook, PowerPoint, and Vision). Excellent written and oral communication skills, including report writing and the ability to effectively communicate key updates and decisions to all relevant stakeholders. A flexible and facilitated approach to work. Ability to anticipate, prevent, and resolve issues. Desirable: Strong experience of operating an HRIS system, including the creation and generation of monthly reports. Employee Benefits 26 days of annual leave. Increased annual leave entitlement with length of service. Paid sick leave. Annual salary increments. Company pension scheme. Hybrid working options. Death in Service Benefit. Personal milestone gifts. Further education assistance. Employee assistance programme. Paid maternity leave. Paid adoption leave. Paid paternity leave. Early miscarriage leave. Fertility leave. Additional parents leave payment. Tax saver commuter tickets. Bike to Work scheme. (Some benefits are subject to terms and conditions.)