Job Description
Junior Bid Coordinator role at Arup in Dublin, supporting business teams and internal stakeholders with bid preparation and coordination.
Arup's purpose, shared values and collaborative approach have guided our work for over 75 years, shaping a better world.
As a Junior Bid Coordinator, you will provide key administrative support to the bidding team, ensuring bid preparation runs smoothly and according to procedures. Your responsibilities will include:
- Updating opportunity trackers, downloading, filing and circulating documents to relevant stakeholders.
- Tracking internal decisions and renewal dates of internal documents.
- Drafting and collating documents, researching additional information for submissions.
- Creating and completing standard submission files, such as internal company templates and government forms.
- Formatting and finalising completed documents for inclusion in bid submissions.
- Maintaining records of successful bids for future reference.
- Assisting in the production of marketing materials and company information sheets.
- Proofreading, fact-checking, rewriting and reformatting information for tenders.
- Tracking the status of all bids/tenders through the evaluation, award process and feedback.
This role is ideal for candidates looking to begin a career in administration, business services, bidding and proposal support with a certificate in Office or Secretarial Administration or a Bachelor's Degree.
We value:
- Good Microsoft Office skills, particularly in Word, Excel and PowerPoint.
- Strong organisational skills.
- Team player with the ability to build relationships at all levels within the organisation.
- Self-motivated and the ability to manage work within fixed deadlines.
- Ability to multi-task and handle multiple projects at one time while meeting deadlines.
- Excellent communicator, patient, well organised and possess excellent written and verbal skills.
- High level of attention to detail.
At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We offer a unique profit share program, allowing our members to share in the results of our collective efforts.
Benefits that work for you:
- Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career.
- Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
- Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
- Wellbeing and Culture: At Arup we are committed to fostering a healthy working culture by offering a range of health and wellbeing benefits, including health insurance, flexible working schemes, wellness programmes and an Employee Assistance Programme.
- Equality, Diversity and Inclusion: We strive to embed inclusion in our way of working, our interactions with one another and the projects we deliver. We are committed to creating an inclusive working environment for talented people of any background, based on merit, fairness and respect.
We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.