Job Description
On behalf of our client in Dublin, we are recruiting a Lead Facilities Coordinator/Facilities Manager to join their team. As Lead Facilities Coordinator you will collaborate with colleagues to inspire customer moments of delight and pursue amazing outcomes each day. The ideal candidate will be customer focused, highly motivated, proactive, a developer of teams and team work and show great initiative to keep the office running smoothly. Core Responsibilities: Quality, Health, Safety and Environment It is the overall objective for all of our roles to participate in creating and enhancing our safety culture To support this youll log quality hazards and ensure resulting actions are closed out. This helps make our spaces safer and improve the safety culture You support with all in Country health and safety legislation, ensuring that any activities undertaken comply with relevant statutory and industry related requirements where applicable Operations You lead and contribute to team huddles and meetings where applicable You ensure all specific facilities issues are logged and ensure remedial actions are completed proactively You proactively inspire the team to adopt the fullest use of our Facilities tool suite by demonstrating communicating a clear understanding of their benefits & uses People You creates a culture of high motivation, recognition and engagement Team success is of high importance to you and as such you seek to constantly motivate performance and embed Performance Management cycle You provide management guidance and lead the team including overseeing the allocation of work, attendance and performance management to exceed the customers expectations and ensure best practice prevails Supplier Management You manage, coordinate and supervise supplier personnel and subcontractors to ensure satisfactory completion of service delivery You ensure Health & Safety procedures are followed by all including supplier Health & Safety inductions, RAMS review and approval, appropriate Permit To Works are in place and review of practices Finance You oversee operational budget and accruals within contract guidelines and financial procedures ensuring spend compliance You use financial processes including accruals and budgets to manage site locations within remit You are responsible for your budget and you manage all costs to ensure it is respected and address any related queries, including invoicing/ POs that might arise Additional Key responsibilities may look like; Managing unique spaces such as the gym, Tech talk space, changing rooms, event spaces, & large terraces. In addition to oversight and collaboration with vendor partners in Food & Wellbeing. Lead and manage a diverse team to ensure all key KPIs and service delivery targets are achieved in line with company guidelines. Education: Preferred FM related qualifications including QHSE Desirable: Ideally educated to Degree level or equivalent Member of BIFM or another FM professional body IOSH qualification in health & safety or equivalent ILM qualification L3 or L5 Skills: Fluency in written and spoken English language Excellent communication skills, adapts style to varying situations, engages and informs others Advanced People Management skills with proven ability to develop teams Send your CV to Skills: Lead Facilities Coordinator