Job Description
Legal Secretary/Administration Assistant Location: Citywest, Dublin 24. Salary: 30-35K Neg DOE Permanent, full-time role, working Monday to Friday, 9am to 5pm.Option for some hybrid working following training or probation period. Our client, an Intellectual Property firm is seeking to hire an IP Secretary/ Administrator for their Trademark and Patent Departments. You will work closely with IP Attorneys and Administrators at all levels to offer full secretarial/administrative support to both the Trademark and Patent teams. Required Skills/Experience: 2 years secretarial/administration experience in a legal or allied professional office. Fast and accurate typing skills (a skills test will be required) Possess a proven ability to work in an extremely busy environment and meeting deadlines Excellent attention to detail Practical and solution oriented Ability to work effectively both independently, and as part of a team. Strong knowledge of Microsoft Office Suite (Word, Excel and PowerPoint). Knowledge of Adobe Acrobat DC, Photoshop or Nitro PDF would be an advantage. Knowledge of Intellectual Property preferred, but not essential. Responsibilities: The role of an IP Administrator role will include, but is not limited to the following duties: - Providing secretarial and administrative support to IP attorneys. This will include assistance with case management and patent and trademark formalities, in order to ensure that patent and trademark applications and official actions are responded to within the statutory deadlines. Typing and preparing patent specifications Preparing and filing of patent and design applications online at the Intellectual Property Office of Ireland, UK Intellectual Property Office, European Patent Office and the World Intellectual Property Organization. Preparing and filing of trademark applications online at the Intellectual Property Office of Ireland, the UK Intellectual Property Office and the EU Intellectual Property Office. Preparing reports for clients and updating our records management system. Instructing foreign associates on foreign filing programs. Preparation of correspondence, legal documents and invoices to clients. Maintaining and organising electronic and physical file systems and diary management. Answering the telephone and passing on telephone messages accurately and promptly. Skills: Legal Secretary IP Assistant Legal Administrator Benefits: Paid Holidays Parking