Job Description
This is a 12 month contract role initially. Dublin based pharma company that operate hybrid working model of min 2 days a week in the office. This is an exciting new role within the Medical Affairs function. As Medical Project Management Officer you will be responsible for the planning, organising and implementing of diverse projects for the Medical Team, as well as supporting/assisting the Head of Medical Affairs. In delivering excellence in your role, you will allow the medical team to work seamlessly across a wide range of projects, streamlining activities and facilitating the team to achieve their vision of improving the quality of life for patients. Project Management Responsible for the management, coordination, follow up, and reporting on projects, internal and external, for medical affairs team (e.g. company-initiated Medical Education events, advisory boards, stand-alone meetings, consultancies, team activities etc.). Managing congresses related to medical sponsorships and activities as performed during such events, such as symposia or company-sponsored Medical Education events. Coordinates project plans and organises regular team updates, identifying and flagging plan deviations and risks. Internal event management: point of contact for internal and external meeting arrangements in conjunction with General Assistant. Material Management Coordination Key managerial role in managing material review process from inception to sign off. Uploading medical affairs slide decks into Veeva (materials approval system). Managing reference pack for materials, highlighting relevant references. Maintaining and archiving medical materials in collaboration with marketing colleagues, maintaining an active list of materials containing abbreviated prescribing information (API). Be the Veeva (materials approval system) local champion. Medical Team Responsibilities Organising and documenting of Medical activities (e.g. planning and documenting for team meetings, organisation of trainings etc.). Setting up Medical onboarding programs including trainings and scheduling introductory meetings. Medical Information Responsibilities Registration of inquiries in MIS (Medical Information System). Responding to Medical information queries based on available knowledge articles or SmPC. Triaging queries requiring escalation to relevant Medical Affairs Point of Contact. Medical Affairs Assistant Assisting Head of Medical Affairs in planning and delivering medical affairs meetings and only when absolutely necessary supporting travel organization is needed. Project Lead for Office Based Medical Activities Responsible for coordinating, presenting and following up on external sponsorship requests in the relevant Brand Team Meeting. Coordinating weekly Project Medical Meeting and responsible for Team Meeting. Minutes point of contact for national and international company congress which the medical team will support. Contract, Invoicing and Tender Management Backup support for General Assistant for PR/PO creation. Updating budget spreadsheet to facilitate reconciliation of spending. Validating TOVs for HCO/HCPs once TOV report is finalized. Support General Assistant with tender process management as part of procurement policy. Requirements Health science or Business related degree (Master’s preferred). Project management experience. At least 2 years’ experience in the pharmaceutical industry. Strong accountability with demonstrated ability to work in cross-functional teams, as well as autonomously without constant monitoring. Hands-on proactive approach and accountability. Analytical mindset and data-driven problem solver with the initiative to proactively identify improvement opportunities. Excellent written and verbal communication skills in English; additional languages are an advantage. Well organized and methodical, prepared to be ‘hands on’ to deliver project success. #J-18808-Ljbffr