Job Description
Seeking an Office Administrator to ensure the smooth running of our company's offices and contribute to driving sustainable growth in a dynamic environmental consultancy and testing facility.
Southern is an Irish owned and operated environmental consultancy and testing facility. We are passionate about applying science to deliver integrated scientific and environmental services and solutions to society. Our company is home to highly qualified and experienced scientists who deliver a range of analytical and specialist consulting services to our clients in the agricultural, environmental, food, and pharmaceutical sectors.
The ideal candidate will be competent in prioritising and working with little supervision. They will be responsible for logging incoming samples and operating the LIMS system, preparing sampling kits, data entry, creating spreadsheets, and filing. They will also be responsible for liaising with customers and delivering exceptional customer service assistance, including answering calls and addressing customer questions.
Key responsibilities include:
- Logging incoming samples and operating the LIMS system.
- Preparing sampling kits.
- Data entry, creating spreadsheets, and filing.
- Liaising with customers and delivering exceptional customer service assistance.
- Coordinating office activities and operations to ensure efficiency and compliance with company policies.
- Tracking stocks of office supplies and placing orders when necessary.
- Submitting timely reports and preparing presentations/proposals as assigned.
- Assisting colleagues whenever necessary.
- Collection and taking of samples when required.
Key requirements include:
- Qualifications in secretarial studies will be an advantage.
- Attention to detail, excellent concentration, and organisational skills.
- Proven experience as an office administrator, office assistant, or relevant role.
- Outstanding communication and interpersonal abilities.
- Excellent organisational and leadership skills.
- Familiarity with office management procedures and basic accounting principles.
- Excellent knowledge of MS Office and office management software.
Job details:
- Full-time, fixed-term position.
- Salary: €26,000.00-€30,000.00 per year.
- Monday to Friday schedule.
- Reliable commute or relocation to County Galway required.
- Leaving Certificate required.
- Driver's licence required.
- Ireland work authorisation required.