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Job Description
We are a small but dynamic company operating three cafes in Dublin City centre.
With approximately 45 employees, our office is based in Dublin 2.
We are looking for a dedicated and organised Office Administrator to join our team.
This role offers flexibility, with the option to split the hours over a few full days or mornings only.
The role requires working in the office for the first six months, with the potential for some flexibility to work from home on certain days thereafter.
Key Responsibilities:
Financial Administration:
Balance cash and prepare floats.
Handle lodgements.
Issue invoices for customer accounts at the end of each month and track payments.
Maintain records of supplier invoices.
Payroll and HR Management:
Manage timesheets and prepare payroll.
Track, manage, and approve leaves in coordination with managers.
Handle annual leave management and prepare reports mid-year and year-end.
Address employee queries regarding payroll to the accountants.
Assist in recruitment by posting ads, organizing CVs, and scheduling interviews.
Oversee employee onboarding, including employee setup and contracts.
Manage employee files, including visa tracking and reporting to directors.
Employee Development and Compliance:
Arrange employees online training programs, such as HACCP and manual handling.
Experience and Skills Required:
Proven experience in office administration, ideally within a similar setting.
Strong organizational skills with attention to detail.
Proficiency in payroll processing and timesheet management.
Experience with recruitment and HR tasks, including employee onboarding and file management.
Excellent communication skills, both written and verbal.
Ability to manage multiple tasks and work independently.
Benefits:
Flexible working hours.
Opportunity to work in a supportive and friendly environment.
Competitive hourly rate.
Flexibility to work from home after six months.
Skills:
Administrator Administrative Accounts