Job Description
Your new companyImagine working for a leading global law firm that offers a dynamic and collaborative environment. This firm is renowned for its commitment to excellence and innovation, providing top-tier legal services across various sectors. Employees benefit from comprehensive training programs, fostering both personal and professional growth. The culture is inclusive and supportive, with a strong emphasis on teamwork and mutual respect. You'll be part of a diverse team that values different perspectives and encourages open communication. The firm offers competitive compensation packages, including excellent benefits and opportunities for career advancement. If you're looking for a challenging yet rewarding career in a firm that prioritises your development and well-being, this could be the perfect place for you.Your new roleIn this role, you will be responsible for the smooth running of the Belfast Office - including hard & soft FM services. You will be managing a wider team and assisting with budget setting. In this role you will have the option to work-from-home two days per week, and be based in the Belfast office the rest of the week. Your main responsibilities will look like the following:
- Overall management and responsibility for Office Operations in Belfast (comprised of reception, client meeting room, video conferencing, hospitality and events, day to day building management, facilities management, supplier management, internal office moves, workplace safety, security, business continuity and emergency planning, records management, mail and print room.)
- Overall management and responsibility for the Legal Support Services in Belfast (ensuring that the quality and delivery of secretarial services are to a high standard, effective, efficient, and meets the needs of the business)
- Setting of operational budgets and management of financial spending for office operations to align with targets.
- Coordination and facilitation of operational activities to enable the smooth day-to-day running of the Belfast office and to ensure that high levels of service are provided to all clients, stakeholders and staff.
- Oversee the implementation of global or regional operations and facilities initiatives.
- Act as a trusted advisor to the Digital Legal Delivery Partners
What you'll need to succeedTo be considered for this role, you will have the following:
- A proven track record of working as an Office Manager or similar role within a fast-paced professional service environment
- Previous experience of leading, managing and developing high-performing teams.
- A proven track record of successfully negotiating and managing service contracts.
- Proven ability to develop and maintain effective working relationships with a wide range of internal and external stakeholders.
- Excellent written and oral communication skills. Proven ability to confidently get messages across to senior stakeholders, with clarity, energy, confidence and enthusiasm.
- Demonstrated commercial acumen. Desirable
- Previous experience of managing a team of PAs in a similar environment
- Demonstrable experience of developing new, innovative concepts or original approaches without guidance from others
What you'll get in returnThis is an excellent opportunity that you don't want to miss out on. The following is available in this role:
- £51,000 - £53,000
- Flexible working hours
- Hybrid work (minimum days a week in the office)
- Lots of other available benefits
What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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