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Job Description
Summary: Join our client, a Public Authority in North Dublin, as an Accounts Payable Supervisor on a 12-month contract. You'll lead the operation of the payables function, creditors, and employee travel & subsistence expenses, ensuring timely processing and payments.
Key Responsibilities:
- Leads and directs the operation of the payables function, covering creditors and employee travel & subsistence expenses.
- Ensures supplier invoices are processed in accordance with Procurement procedures and recorded correctly.
- Maintains the creditors ledger, monthly reviews, and timely resolution of issues.
- Reviews and verifies supplier account setup.
- Ensures completion of reconciliation of supplier statements and approval of same.
- Processes employee expenses, ensuring compliance with current policy and Departmental circulars.
- Liaises with staff in relation to expense queries.
- Supervises expenditure controls, authorisation process, and payment of suppliers and travel & subsistence.
- Ensures the current bank account is funded for payments by processing inter-account bank transfers.
- Responsible for the AP month-end and year-end close and reconciliations.
- Prepares month-end accrual reports for employee expenses and supplier invoices.
- Provides information to internal & external auditors.
- Completes withholding tax and relevant contracts tax returns.
- Prompt payment reporting.
- Bank Reconciliations - Reviews and signs off bank reconciliations and provides cover when required.
- Fixed Asset management: Maintains a fixed asset register reconciled to the nominal ledger, tags assets, and performs a physical fixed asset inventory.
- Identifies and implements process improvements and efficiencies.
- Covers for colleagues during times of absence.
Qualifications and Experience:
- Minimum of two years' experience working in an end-to-end Accounts Payable function.
- Working towards an appropriate accounting qualification (IATI, ACA, ACCA, CIMA, etc.).
- Good working knowledge of MS Office.
- Strong understanding of controls and good governance practices.
Core Competencies:
- Ability to work to a high degree of accuracy and detail.
- Proven ability to work as part of a team.
- Ability to work on own initiative.
- Strong communication and relationship building skills.
- Understanding of accounting principles and reconciliation skills.
- Ability to identify and lead process improvements.
- Proven organisational and time management skills and experience.