Job Description
Who Are We? At Panda, Ireland's largest Waste Management business, we invite you to join our Team and experience a career that champions environmental excellence while harmonising tradition and innovation. Be part of a team that values strong connections and supports one another. At Panda, we are committed to leading the way in waste management and recycling solutions. Embrace our innovative spirit as we work together to preserve our environment and create a greener future for generations to come. Now let us tell you about the role: Core tasks/Context: This role will sit primarily within the Sales Team and will be responsible for administrative support to both the Chief Commercial Officer & the Head of Tenders. As a personal assistant (PA) you'll work closely with senior managerial staff to provide administrative support, usually on a one-to-one basis. You'll help a manager to make the best use of their time by dealing with secretarial and administrative tasks. You will need to get extensive knowledge of the organisation in which you work. You'll need to know who key personnel are, both external and internal, and understand the organisation's aims and objectives. Discretion and confidentiality are therefore essential attributes of your role. Working hours: You'll generally work from 9am to 5pm – Monday to Friday, however it may be necessary to work overtime during peak times and when deadlines are close. Responsibilities include: * Acting as a first point of contact for callers, managing emails and phone calls, and highlighting important messages * Managing CCO’s diary, organizing meetings and appointments, and assisting with daily time management * Booking and arranging travel, transport, and accommodation * Reminding the manager/executive of important tasks and deadlines * Typing, compiling, and preparing reports, presentations, and correspondence * Managing databases and filing systems, and implementing and maintaining procedures/administrative systems * Collating and filing expenses, including commissions/bonuses, and supporting both the CCO and the Head of Tenders * Taking accurate and comprehensive notes at meetings, running errands as requested * Supporting the current tender submission process for formatting, completeness, consistency, and compliance, and assisting in the management of data related to the tendering process * Liaising with all departments (e.g., Health & Safety, Environmental) to retrieve information ensuring tender compliance * Staying ahead of organizational changes to include information under Innovation & Sustainability * Completing sales and marketing administrative reports daily, running marketing and sales reports, and other assignments as requested * Updating/maintaining tracking spreadsheets, KPIs, etc., and central procurement function for ordering decals, posters, corriboards, internal boxes, etc. * Helping manage Customer Support/Sponsorship Qualifications: * Bachelor’s degree or equivalent work experience/technically relevant work experience * Minimum 3 years of PA experience in a busy corporate environment * Ability to work independently and on own initiative * Independent thinking and work without instruction * Fluency in written and spoken English; excellent communication skills, both written and verbal * Business acumen – knowledge of policies, practices, trends, etc. * Excellent word processing and IT skills, including a range of software packages * Flexibility and adaptability to juggle tasks and work extra hours to meet deadlines * Personal/professional effectiveness – self-directed and self-motivated * Planning and organizing – optimizing time and resources to achieve results * Accountability – holding self and others accountable for results * Leadership through innovation in everything you do Location: Dublin/Hybrid