Job Description
Overview The General Counsel's team advises the Medical Council across all legal issues arising for the Medical Council, with the exception of complaint related matters which are handled by separate teams of lawyers. The successful candidate will report to the General Counsel and the Associate General Counsel. Key Responsibilities Provision of administrative support to the General Counsel and the team in their day-to-day duties of advising Council, Committee, Executive and other staff across the organization by means of record-keeping, file management, drafting agendas for meetings, ensuring that appropriate documentation is collated and prepared for meetings. Conducting research, drafting correspondence, preparing and managing documents and files (including setting up and maintaining precedent banks, templates, trackers of legal advice and opinions given both by internal legal advisors and external legal advisors). Dealing with, and maintaining positive relationships with a range of stakeholders, internal and external including external legal services providers. Implementing and assisting manage appropriate fee management processes and procedures, including ensuring compliance with internal procurement policies and procedures, tracking external legal spend (fee estimates, invoices/purchase orders etc.) and ensuring appropriate reporting of same. Liaising with other departments within the Medical Council on key cross functional legislation related projects and other projects requiring the provision of legal advice and providing assistance in relation to these. Management of litigation files (except for some complaint related litigation) e.g. personal injuries, employment litigation and judicial reviews and maintaining a litigation tracker of such proceedings and claims, so status updates can be provided. Assisting with generation of management/activity reports, reports for CEO, business plans, process mapping and continuous improvement initiatives etc. Records Management - organising and archiving the documents related to completed and ongoing matters. Actively engage with the risk framework of the Medical Council. The above is not an exhaustive list of duties, and the job holder is expected to perform different tasks as necessitated by the changing role within the organisation and the overall business objectives of the organisation. Essential Criteria: Relevant third level qualification and/or relevant experience in a similar role. Experience in the use of appropriate technology, case management systems and other IT applications, specifically Excel, PowerPoint and Microsoft Word. Excellent communication skills and sound organizational abilities. Desirable Criteria: Previous experience as a Paralegal or Office Administrator/Administrative Assistant would be desirable. Ability to multi-task and to manage a significant workload, prioritise workload appropriately and see how processes and procedures can be improved. A proven track record of working effectively as part of a team. Excellent judgement and the confidence, discipline, and intellectual ability to deliver in a demanding environment. Strong attention to detail. Adaptable and willingness to learn. Details of this Appointment: Position Type: This appointment will be offered on a full-time permanent basis. A 6-Month probationary period applies to this appointment. Salary: Starting salary will be at €36,044, which is the first point of the Executive Officer PayScale. If you are currently a serving civil or public servant, your entry point to the PayScale may be higher based on your current salary. There will be salary increment each year in line with the Executive Officer Grade PayScale and subject to satisfactory performance, until the maximum point on the scale has been reached. The rate of remuneration will not be subject to negotiation and may be adjusted from time to time in line with Government pay policy. Executive Officer PayScale €36,044 €37,965 €39,050 €41,167 €43,064 €44,900 €46,729 €48,519 €50,328 €52,097 €53,974 €55,232 €57,026 (LS1 After 3 years satisfactory service at the maximum) €58,834 (LS2 After 6 years satisfactory service at the maximum) Annual Leave: 23 working days plus public holidays Hours: 35 hours per week, Mon-Fri. Location: The Medical Council's offices are located at Kingram House, Kingram Place, Dublin 2. We operate a hybrid working model with both remote working and a current requirement for on-site attendance two days per week. Pension: The Medical Council offers a pension through the Public Sector Scheme. Contributions to the scheme will commence on joining the organisation. Candidates currently working in the Public or Civil Service may transfer their pension. Rewards/Benefits: Dedicated Wellbeing Group and Wellbeing Initiatives, Employee Assistance Programme, Digital Gym and Wellbeing App, Training and Development, Financial Support for Further Education, Public Service Sick Leave Scheme, TaxSaver Travel Tickets, Bike to Work Scheme, Subsidised Flu Jabs, Paid Exam Leave & Study Leave, Income Continuance Scheme, Team Building and Away Days, Civil Service Credit Union, Annual Salary Increment. Apply by: 10th October 2024 Expected Interview Date: w/c 21st October 2024 #J-18808-Ljbffr