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Job Description
Project Co-Ordinator required to design and coordinate projects from start to finish, ensuring smooth delivery and high-quality results.
The Project Co-Ordinator is responsible for the design and coordination of their relevant project and Works orders throughout the project cycle from design to completion.
Key Responsibilities:
- Design and coordinate projects to ensure timely and cost-effective delivery.
- Liaise with architects, customers, and other stakeholders to ensure all details are captured and to create good working relationships.
- Organise material schedules, MRs, RFI, and drawing registers to ensure efficient project management.
- Responsible for obtaining quotes for subcontractor packages and ensuring all costs are approved by Operations Manager.
- Flag long lead items to Purchasing Manager early in the project to avoid delays.
- Issue variations, change orders, or additional costs to clients, ensuring all costs are approved by Operations Manager or MD.
- Liaise with fitting managers to ensure accurate dimensions and red line dimensions are captured.
- Ensure all information is approved, materials are on hand, and costs are approved before sending work to the floor for production.
- Ensure the folder pack for production contains all necessary information and the workshop manager is fully briefed.
- Develop and maintain professional working relationships with workshop managers, personnel, and fitting foremen to ensure efficient delivery of works.
- Take ownership of any mistakes or reworks to minimise impact on the floor.
- Align production dates with Operations Manager's draft program to avoid changes and ensure efficient delivery.
- Responsible for updating the initial project program and keeping dates on the General tab updated.
- Issue weekly project reports to the project team, including outstanding items and actions required.
- Avoid last-minute material requests and orders, ensuring all materials are ordered in advance.
- Keep Operations Manager informed of all external project correspondence, including costs, programs, issues, and delays.
- Set and achieve weekly targets with Operations Manager.
- Responsible for works order sign-off sheets to ensure all components are on hand for fitters to avoid reworks and missing items.
- Ensure processes, H&S, housekeeping, and quality are all up to required standard.
- Responsible for all project documentation, including ancillary certificates, RAMS, and O&M.
- Improve functionality and processes, such as the imos Library.
- Report to Operations Manager with any issues or decisions that cannot be actioned or agreed.
Requirements:
- Excellent communication and interpersonal skills.
- Effective and professional email writing and communication skills.
- Proficient in CAD and computers.
- Professional and mannerly, with excellent customer service skills.
- Good project management skills, including time management and prioritization of tasks.
- Ensure information delegated or passed on is understood correctly by the receiver.
- Data processing and ensuring information in our CRM system is correct, clean, and up to date.
- Organisation skills.
- Ability to work under pressure.
- Critical thinking and problem-solving skills.
- Ability to take directions and get results.
- Management and following of set processes to be always followed and in line.
- Flexible with work hours to achieve targets.