Job Description
Job Purpose: To co-ordinate the work of the IFS Department, to provide administrative support to the Global Head of Division and Department Managers and undertake a diverse portfolio of activities that support the Global Team in delivery of investments from the sector. The IFS Division works with some of the largest and most interesting international financial services companies in the world, helping these companies to expand and develop their operations in Ireland and targeting the next wave of companies in the sector. Key clients include companies such as Citi, Bank of America, BNY Mellon, State Street, PayPal and Stripe. Key Tasks: To provide a high quality and efficient administrative service to the IFS Team to include, managing incoming phone and email, invoices, event logistics and team meetings. To support the Divisional Management Team on diary management. To update the Customer Relationship Management System and from this to produce a weekly report on progress toward targets for the Management Team. To work with Project Executives and Divisional Management to gather key metrics and data related to organisational performance and ensure that such activities are performed. To assist the Division with day-to-day administration such as meeting coordination, draft letters of support for IDA clients requesting visas and green cards and other matters. To help prepare high quality presentations and other marketing material. To ensure that continuous learning and development is undertaken through informal and formal learning and participation in the Performance Management and Development Review Process. To ensure dignity, respect and equality are applied throughout the organisation and that a work life balance in the workplace is supported as much as possible. To ensure that IDAs values of People, Professionalism, Passion for Performance and Public Service are upheld at all times. To demonstrate flexibility in undertaking additional tasks as may be assigned and to manage and maintain good communications with colleagues across time-zones and cultures. Key Competencies Required: Client Focused Relationship Building Negotiating and Influencing Communications & Personal Effectiveness Creativity & Innovation Project Management Knowledge Of The Business Additional Requirements: A third level qualification, or currently working towards a higher education qualification is desirable. In depth knowledge of MS Office. Ability to work well under pressure, independently and on own initiative. Aspects of this role will require travel and working outside of normal office hours. Ongoing flexibility and interest in career progression and development via opportunities, which may arise in IDAs offices in Ireland and Overseas. Salary Scale €25,804 to €43,529 per annum contributory superannuation. Rising by long service increments to €44,826 (after 3 years satisfactory service at the maximum of the range). *Starting Salary is minimum of the scale. IDA Ireland is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of our workforce. We encourage you to reach out to us directly at should you require assistance or reasonable accommodation during the recruitment process with IDA Ireland. Skills: Admin Work Project Planning Diary Management MS Office Salesforce Benefits: Work From Home Pension Fund Flexitime Laptop Mobile Phone Parking Meal Allowance / Canteen