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Job Description
Receptionist & Accounts Receivable Support - Galway
Production Equipment is a leading industrial distributor supplying over 85,000 products to customers worldwide. We are currently recruiting for a Reception & Accounts Receivable Support candidate to work at our head office in Galway. This person will play a critical role in managing our front desk and providing a supporting role to our busy Accounts Team.
Reception Duties
- Greet clients and visitors with a positive, helpful attitude.
- Answering, forwarding, and screening phone calls.
- Managing info & reception inbox.
- Sorting & distributing mail.
- Ordering office stationery and monitoring stock.
- Perform other clerical receptionist duties such as filing, photocopying, and scanning of electronic documents.
- Develop good business relationships with all staff, suppliers, visitors and customers.
- Provide support to internal teams as required.
- Administer general office duties, greet visitors, manage internal meeting rooms etc.
- Create a welcoming environment in the office.
Accounts Duties
- Process incoming bank and credit card payments in compliance with financial policies and procedures.
- Upload Portal Invoices on Customer Portals.
- Review, investigate and resolve open Customer Returns.
- Send out copy Invoices, POD's and Statements as requested.
- Perform other assigned tasks and duties necessary to support the accounts department.
Skills & Experience
- Good communication, organisational and administration skills.
- Experience working with multinational organisations would be preferred.
- Competency in MS applications including Word, Excel, Outlook, and ERP experience desirable.
- Flexible and pro-active attitude with attention to detail and problem-solving skills.
- Ability and desire to deliver first class customer service and embrace new initiatives as they arise.