Job Description
JobTitleand Grade Risk Management, Health and Safety Coordinator (0.5)Grade VII ClosingDate - October 2nd 2024 ProposedInterview Date(s) - Week beginning 14th October 2024 Takingup Appointment - Thesuccessfulcandidatewillberequiredtotakeupdutyassoonas possible LocationofPost - Peamount Healthcare OrganisationalArea - CHO7 Reporting Relationship Postholderreportsto - Quality and Continuous Improvement Manager Liaiseswith:All staff, Health, Safety and Risk Management Coordinator (0.5),Heads of Deparment and Executive Management Team. PurposeofthePost The post holder will co-ordinate the risk; health and safety managament activities, and be accountable for the organisational achievement of conformance and performance with internal and external compliance requirements. Facilitate change by being proactive on risk management and provide education for all staff on risk identification, assessment and risk reduction and mitigation measures. To lead, advise and manage the development and implementation of Risk Management, Health and Safety structures within Peamount To advise on Risk , Health and Safety structures & processes across the organisation. Support Innovative management and governance initiatives which are an integral part of this post. PrincipalDutiesand Responsibilities Leadership & Management The Risk Management, Health and Safety Coordinator will oversee the risk processes in Peamount Healthcare along with the Health, Safety & Risk management Co-ordinator. In consultation with the Quality and Continuous Improvement Manager, the Risk Management, Health and Safety Coordinator shall ensure there are robust systems, structures and processes in place to mitigate and manage all incidents. Review changes in legislation and regulation as necessary and take appropriate action including development of processes and procedures. Advise/report on implementation of recommendations from investigations/reviews to the Management Team. Review all risks escalated to the corporate risk register with the Executive Management team. Provide quarterly reports to Executive Management team highlighting trends in relation to incidents/ accidents Ensure compliance with national policy and ensure effective systems are in place in risk identification and management Risk Management Ensure incidents are reported, managed and rated according to severity, reviewed as appropriate in accordance with HSE and Peamount HealthcaresIncident Management Policy & Procedure. Notify incidents and escalate to the Quality and Continuous Improvement Manager and Executive Management team in a timely manner to minimise the potential for recurrence. Submit reports to the Incident Review group as required through the esclation process. Review and make recommendations on all significant Risk and Patient/ Resident Safety concerns indicating whether they have been correctly identified and are being appropriately managed. Health and safety Understand the function of the Health and Safety Authority (HSA). Ensure staff incidents are managed as per the Safety, Health and Wefare at Work Act 2005. Report incidents to the HSA as per legislation Education & Training Responsible for delivering a training plan to raise awareness and ensure all staff are aware of the organisations expectations with regard to Risk, Resident/Patient Safety and Safety Incident Management. Data Input & Analysis Manage I.T. system (Viclarity) for resident/patient safety and advise the Executive Management team on new developments in liasion with the Quality and Continuous Improvement Manager. Monitor Key Performance Indicators (KPIs) as set out by the Quality and Continuous Improvement Manager. Be responsible for the development and implementation of Health and Safety management systems within the organisation. Ensure that coaching, advice, and support is available for all staff to fulfil their own responsibilities. Oversee health and safety legislation compliance and the ongoing review, development of the site safety statement. Ensure that safety inspections are carried out, fire drills and fire alarms are correctly reported, safety inspections and lone working procedures. EligibilityCriteria Qualifications and Experience Essential An academic award in Risk Management recognised by the Quality and Qualifications Ireland (QQI)framework Or A healthcare related qualification. Experience in Risk Management or equivalent area. Clinical and/or administrative capacity to properly discharge the functions of the role. Desired Qualification in Risk Management or willingness to undertake Experience of patient safety management systems in a healthcare context. ?Knowledge and experience of the Incident Management process. ?Knowledge and experience of System Analysis Investigations. ?Knowledge and experience of Health Care Audit and other assurance mechanisms for patient safety. Experience of Health and Safety Legislation including; ?Safety, Health & Welfare at Work Act, 2005 ?Safety, Health & Welfare (General Application) Regulations, 2007 ?Fire Services Act, 1981 ?Safety, Health & Welfare (Chemical Agents) Regulations, 2001 and 2015 ?Safety Health & Welfare (Biological Agents) Regulations, 2013 and 2020 ?Public Health (Tobacco) Regulations 2004. Post Specific Requirements Applicants must, at the latest date of application, clearly demonstrate, all of the criteria listed below as relevant to the role: Proficient in Microsoft Excel and Microsoft office Data Analysis and Statistics Reporting & creating clear, concise reports and presenting complex information in an understandable manner Possess the requisite knowledge and ability, including a high standard of suitability and management ability, for the proper discharge of the office Skills, competencies and/or knowledge Professional Knowledge & Experience Demonstrate: Knowledge and experience of Patient/Resident Safety including learning from incidents or near misses working in a culture of safety, monitoring and assurance. Knowledge and experience of Risk Management in Health Care settings including risk assessment, risk registers, risk reporting and monitoring. Knowledge and experience of the Incident Management process. Knowledge and /or experience of System Analysis Investigations and Concise reviews and prliminary assessments. Knowledge and experience of Health Care Audit and other assurance mechanisms for quality and patient safety. Competency in general use of information technology, MS office functions, email, preparation and presentation of data and reports. Knowledge of legislative requirements relating to healthcare services and the workplace. Planning and Organising Demonstrate: Organisational and time management skills to meet objectives within agreed timeframes and achieve quality results. The ability to improve efficiency within the working environment and the ability to evolve and adapt to a rapidly changing environment. The ability to work to tight deadlines and operate effectively with multiple competing priorities. A capacity to operate in a challenging operational environment while adhering to quality standards. Demonstrateevidenceofeffectiveplanningandorganising skills. Problem Solving, & Decision Making Demonstrate: Strategic awareness & innovative thinking. The ability to rapidly assimilate and analyse complex information. The ability to consider the impact of decisions before taking action. Experience in operational problem solving utilising an inclusive approach which fosters learning and self-reliance amongst teams. Leadership, and Team Management skills Demonstrate: The capacity to inspire teams to the confident delivery of excellent services and to effect change. Ability to foster a learning culture amongst staff and colleagues to drive continuous improvement in services to patients/residents. Strong team work skills including the ability to build and maintain relationships in a multidisciplinary team/multi stakeholder environment. A vision in relation to what changes are required to achieve immediate and long term organisational objectives. Communication and Interpersonal Skills Demonstrate: Effective communications and interpersonal skills including: the ability to present information in a clear and concise manner, the ability to engage collaboratively with all stakeholders and the ability to give constructive feedback. Excellent written and verbal communication skills. Commitment to Risk Management Demonstrate: An understanding of, and commitment to, the underpinning requirements and key processes in providing safe patient/resident care. An ability to monitor and evaluate service performance and levels of care. Tenure - Permanent part time Remuneration - Grade VII salary scale €57,677 - €74,978 (11 Points) Working Week - Part time 0.5 Annual Leave - 30 Days Pro Rata Probation - 6 months probation Skills: Healthcare Qualification Knowledgeable Experienced