Job Description
Job Title: School Administration Officer (International Students) Location: Dublin Contract: Permanent Position: Full-Time Hours per Week: 37.5 Hours Per Week Hours-of-Work: 08:00 AM to 16:30 PM (1 Hour Lunchbreak) Work Environment: School Setting Salary: Up to €35,000 per annum Company Overview A prestigious Dublin-based educational institution focused on providing exceptional academic and pastoral support to international students. The school fosters a culturally diverse environment and is dedicated to the personal and academic development of students from various countries. About the Job The School Administration Officer (International Students) plays a vital role in ensuring the smooth integration of international students into the school community. The role involves managing administrative tasks related to enrolment, orientation, and compliance with immigration regulations. The officer will be the primary point of contact for international students and their families, supporting their welfare and academic progress. Key Responsibilities Administer student documentation, including letters (GNIB/PPS), bank account applications, and other relevant paperwork. Coordinate with students, families, and guardians to gather necessary information, following up when required. Assist students with timetable creation and respond to Moodle queries. Provide day-to-day pastoral support and escalate issues to the Year Head or Head of Pastoral Care when necessary. Organise and deliver a comprehensive orientation programme for international students, including follow-up sessions for late arrivals. Maintain and update international student handbooks and Moodle pages related to student life and academic support. Assist students with university applications, including guidance on writing personal statements. Ideal Candidate Profile 3-5 years of office administration experience, ideally in education or student services. Proficiency with MS Office Suite (minimum 3 years), including Word, Excel, and Outlook. 1-2 years of experience using Moodle or a similar Learning Management System (LMS) for handling student queries. 2+ years of experience working with international students, including liaising with families abroad and handling cultural sensitivities. 2+ years of experience creating and managing student timetables or academic schedules. Proven 2+ years of experience in pastoral care or providing welfare support to students, especially those away from their families. Strong written and verbal communication skills, with demonstrated ability to communicate with parents/guardians from different cultural backgrounds (minimum 2 years of experience). Experience managing student records and visa compliance documentation with a high degree of accuracy (2+ years). Basic IT troubleshooting skills with a minimum of 1 year experience supporting school systems and learning platforms. Reasons to Apply Opportunity to work in a culturally diverse environment. Play a key role in supporting the welfare and success of international students. Competitive salary and benefits package. Application Process If you have the required experience and skills, please submit your CV and cover letter, explaining why you are the ideal candidate for this role. Given the urgency to fill this position and the start of the new academic term, immediate interviews will be held for suitable candidates. Hall Recruitment Information If you are living in Ireland and hold a valid work permit, we would love to hear from you. Unfortunately, if you do not hold a valid work permit, we will not be able to assist you with your job search. Hall Recruitment is proud to be an Equal Opportunity Employer. Skills: Administration Experience Organisational and Multitasking Abilities Excellent Communication Skills Cultural Awareness Proble-Solving and Crisis Management Knowledge of Immigration Student-Focused Mindset Benefits: Annual Leave 22 Days Per Year Taxsaver Commuter Ticket Social Events Yearly Salary Increments (Discretionary) Promotional Opportunities EducationalTraining Assistance Death in Service