Job Description
Role and Responsibilities The National Transport Authority wishes to recruit a suitably qualified and experienced HR professional to join a busy and dynamic HR team to support a fast paced growing organisation. The successful candidate will have demonstrable broad experience across all areas of HR with suitable recent experience working in a busy HR team. The successful individual must have excellent communication and influencing skills, the ability to prioritise and manage a busy workload with conflicting deadlines and must possess very strong attention to detail. Below is a sample list of what is required of a Senior HR Executive: Performance Management and Development Support managers and employees through the probation process for all new employees of the Authority, ensuring full compliance with the procedures; Drive the Performance Management and Development process (PMAD) for all employees of the Authority ensuring 100% compliance; Deliver annual training on PMAD to both to employees and managers and provide ongoing support to achieve full compliance; and Extract the learning and development requirements from the PMAD process to ensure there is a development plan for every employee. Employee Relations Assist the Head of HR with ER issues as required; and Support and guide managers and staff through problem solving procedures and policies. Recruitment and Onboarding Support the recruitment process through all stages from drafting role specs and providing administrative support to chairing recruitment selection panels; Support the onboarding process for all incoming personnel ensuring full compliance with our procedures; Conduct the induction process for all incoming personnel; Gather feedback on recruitment and develop reporting to support continuous improvement and best practice; and Prepare recruitment reports for the Head of HR and Executive Team. Policies and Procedures Responsible for developing, promoting, updating and reviewing all HR policies and procedures in line with best practice and ensuring compliance with legislation and Circulars; Provide guidance and support in line with prevailing legislation, Circulars and policy to line managers within the Authority; Deliver regular training on policies and procedures on a regular schedule to employees and management; Monitor the effectiveness of current policies, guidelines and procedures, recommending improvements where appropriate including compliance with new legislation and Circulars; and Ensure the full suite of HR policies and procedures is kept up to date and reviewed annually or as required. Operations Ensure all personnel files are maintained and up to date in the HRIS Strandum; Manage the purchase orders for HR related vendors to ensure timely payments and avoid late payment penalties; Conduct exit interviews with outgoing employees on their experiences within the Authority with a view to continuous improvement; and Any other duties as delegated by the Head of Human Resources. Workforce Planning Assist the Head of HR with headcount planning to ensure the Authority has the right people in place to deliver on the NTA programme of work; and Support the business units with the development and implementation of succession planning. Learning and Development Deliver internal training courses as required; Deliver training on policies and procedures; Source and schedule appropriate training as required; and Analyse training evaluation feedback forms. Compensation and Benefits Support on payroll inputs for the Authority including increment management, deductions and benefit administration, attending payroll/HR meetings; and Support the team with the annual pension benefit statements. Data Analytics and Reporting Draft reports for the Head of HR and the Executive team; Contribute to the continuous improvement of HR support services across the organisation by using data analytics to identify improvement opportunities in areas such as EDI, L&D and recruitment and retention; and Produce weekly, monthly and ad hoc management information reports for the Head of HR and Senior Management, including but not limited to EDI, Wellbeing, headcount, recruitment, salary and absence reporting. Equality, Diversity and Inclusion (EDI) Support in the delivery of the EDI Strategy for the NTA; Support on the implementation of new policies under EDI; and Prepare and deliver presentations and workshops to staff, stakeholders and partners. Note:The functions and responsibilities initially assigned to the position is based on the current organisational requirements and may be changed from time to time. The person appointed requires the flexibility to fulfil other roles and responsibilities at a similar level within the Authority. Essential Criteria Please note: In order to satisfy the shortlisting panel that you meet these criteria you must explicitly reference how you meet same in your application. Failure to demonstrate these may prevent your application progressing to future shortlisting stages. Each candidate must meet the following requirements at the time of the competition closing: Hold a minimum of an NFQ Level 7 in Human Resources, Business, Law or equivalent; Have at least five years recent satisfactory experience working in a busy HR department to include at least one years recent satisfactory employee relations experience and at least one years satisfactory experience in the management of a Performance Management & Development System; Demonstrable experience in recruitment and interviewing; Ability to prioritise and manage a busy workload with conflicting deadlines; Excellent communication skills both written and oral with good report writing skills; Advanced Microsoft skills Word, Powerpoint, Excel and Teams, with an aptitude for new systems; Strong attention to detail; and CIPD qualified. Desirable Criteria Please note: Should further shortlisting be required after essential criteria above, a selection of the following may be assessed. The ideal candidate will also: Experience with Strandum and Clockwise HR systems; Demonstrable experience of coaching and mentoring; Demonstrable experience in Learning and Development; Demonstrable Equality, Diversity & Inclusion experience; and Experience of public sector HR policies, procedures and circulars. Skills: Puts forward solutions to address problems Focuses on self development Is personally trustworthy and can be relied upon