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Job Description
Seeking meticulous and organized Document Controller to manage company documentation processes, ensuring proper filing, accessibility, and updates.
We are seeking a meticulous and organized Document Controller to join our team.
The Document Controller will play a critical role in managing and overseeing the company's documentation processes, ensuring that all documents are properly filed, accessible, and up-to-date.
The ideal candidate will have a keen eye for detail, excellent organizational skills, and the ability to manage multiple tasks efficiently.
Key Responsibilities:
- Document Management: Oversee the organization, storage, and retrieval of all company documents, both electronic and paper-based.
- Quality Control: Ensure all documents are properly formatted, accurate, and comply with company standards and regulatory requirements.
- Document Tracking: Maintain an accurate tracking system for all documents, ensuring they are easily accessible and updated regularly.
- Filing Systems: Develop, implement, and maintain efficient filing systems and procedures for both electronic and physical documents.
- Compliance: Ensure all documentation is in compliance with relevant industry regulations and standards.
- Access Control: Manage document access permissions, ensuring that only authorized personnel have access to sensitive information.
- Training and Support: Provide training and support to staff on document management systems and procedures.
- Audit Preparation: Assist in the preparation for internal and external audits by organizing and providing necessary documentation.
- Reporting: Generate regular reports on document status, compliance, and any issues encountered, providing recommendations for improvement.
- Collaboration: Work closely with various departments to ensure seamless document flow and support project requirements.
Qualifications:
- Education: Bachelors degree in Business Administration, Information Management, or a related field is preferred.
- Experience: Minimum of 3 years of experience in document control or a similar role.