Job Description
SiteMaintenance Administrator required for a Mechanical company based in an industrial estate in Portlaoise. As a back office Administrator, you will be responsible for all administrative tasks as it pertains to the requirements of the operations team. Salary €29,484 pro rata 9am-4.30pm,35 hour working week Fully onsite 6 month assignment Role & Responsibilities: The Administrator will be responsible for ensuring your own health and safety and that of others and promoting a positive health and safety culture within the workplace. Ensuring all Health and safety obligations are met, and company policies are adhered to. Reporting any safety concerns, hazard observations, accidents, and incidents by the end of that shift to allow full investigation and prevent re-occurrence. Ensuring activities and associated actions and measures taken do not endanger but assist with the upkeep and maintaining the companys ISO and 45001) standards and certification. Maintaining the computerised business system Topaz & Magicomm; to carry out tasks such as: job costing, raising purchase orders, invoices and scanning in of all job cards to allow to go paperless. Ensuring that all spreadsheets are maintained, and jobs cards completed to the UK Supporting the preparation of the workflow plan on ad hoc basis, including sending out isolated raft report and workload plan. Tracking technician performance, times on jobs and reporting accordingly to relevant stakeholders. (storing applicable date). Be willing to work flexible hours where department workload requires. Holiday administration and reporting. Generate job cards on Topaz to ensure parts are being accounted for and any discrepancies dealt with accordingly. Education: Competent on all Microsoft Office Applications. Must be able to demonstrate good communication skills both on the phone and face to face with customers and suppliers To have a high level of organisational skills and attention to detail To be able to contribute to the Teams performance To take on any other reasonable responsibilities or tasks that are within the employee's skills and abilities The ability to work on own initiative To be willing to undergo training as appropriate and required A strong willingness to learn Please submit your cv to Sarah Friel in Lex Consultancy today. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Microsoft Office Suite Scanning Intermediate Excel skills