Job Description
Job Title: Virtual Assistant
Company: HubSpot Dublin
Location: Cork, Cork, IE
Job Type: Full-time
Seniority: Associate Level
Years of Experience: 2
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Job Description
HubSpot Dublin is seeking a detail-oriented and proactive Virtual Assistant to provide exceptional administrative support to our dynamic team. As a Virtual Assistant, you will play a crucial role in helping our team operate efficiently and effectively while contributing to a company culture that pioneers change and sets industry benchmarks.
Key Responsibilities
- Administrative Support: Provide administrative assistance to management and team members, including calendar management, email correspondence, and travel arrangements to ensure effective communication and time management.
- Document Management: Organize, format, and maintain digital files, records, and documents, ensuring easy access and retrieval of information. This includes creating presentations, reports, and other materials as needed.
- Scheduling & Coordination: Organize meetings, take notes, and ensure follow-ups on action items. Coordinate with internal and external stakeholders to facilitate project timelines and deadlines.
- Research & Data Entry: Conduct research on various topics as required, compile data, and prepare summaries or reports that align with the team's objectives. Ensure accuracy of data entry and management.
- Customer Support: Assist in responding to client inquiries and provide support when needed, maintaining a positive and professional interaction that enhances customer satisfaction.
- Project Assistance: Collaborate on special projects as assigned, providing support through organization, communication, and teamwork to achieve project objectives.
- Continuous Improvement: Propose and implement improvements in systems, processes, and efficiencies that enhance team operations and productivity.
- Remote Work Coordination: Collaborate effectively in a remote working environment, utilizing various tools and technologies to ensure seamless communication and workflow.
Requirements
- Experience: A minimum of 2 years of experience in a virtual assistant or administrative support role, preferably in a fast-paced environment.
- Educational Background: A bachelor's degree or equivalent experience is preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, project management tools, and collaboration software (Slack, Zoom, etc.). Familiarity with CRM systems like HubSpot is advantageous.
- Personality Traits:
- Adaptable: Ability to thrive in a changing work environment and manage multiple priorities effectively.
- Independent: Self-motivated with the ability to work independently and take initiative in completing tasks.
- Soft Skills:
- Time Management: Exceptional organizational skills with the ability to prioritize tasks, meet deadlines, and manage time effectively.
- Adaptability: Readiness to adjust to new challenges and changes in priorities while maintaining a positive attitude.
Benefits
- Disability Insurance: Comprehensive coverage for employees.
- Travel & Spending Expenses: Reimbursement for work-related travel and other necessary expenditures.
- Remote Work Flexibility: Enjoy the benefits of a flexible working environment that caters to your productivity and work-life balance.
Working Environment
Join a team at HubSpot where innovation leads the way. Be part of an organization that champions change, fosters growth, and sets industry benchmarks in customer engagement and satisfaction.
Application Deadline:
Please submit your application by October 4, 2024.
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Equal Opportunity Statement:
HubSpot Dublin is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from candidates of all backgrounds and experiences.
How to apply:
Apply on GrabJobs and you will be notified if shortlisted for the job.
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